Billing Specialist

3 weeks ago

Rooks Bridge, Somerset, United Kingdom Rentokil Initial Full time
Billing Co-ordinator Job Description

Job Summary: We are looking for a skilled Billing Co-ordinator to join our team. The successful candidate will be responsible for managing all aspects of billing, including raising accurate and timely invoices and assisting with management reporting.

Key Responsibilities:

  • Raise accurate and timely invoices using the contract billing sheet on a monthly basis and send them to the correct recipient or submit via portals if required.
  • Manage contract billing sheets, process changes for new contracts, contract amendments, and terminations.
  • Maintain purchase order records, ensuring that new purchase orders are requested in a timely manner.
  • Check any new purchase orders to ensure they are accurate and follow up if there are any variances to existing contracts.
  • Maintain accurate portfolio records and ensure that contract changes are captured.
  • Process job revenue invoicing instructions, maintaining records to ensure timely billing, sending invoices out as per requirements.
  • Raise and issue proforma invoices on request.
  • Maintain invoicing portals.
  • Interact with CRM systems and other internal job management systems.
  • Support the credit control team with any queries in a timely manner.
  • Support the sales team with billing queries with existing clients.
  • Communicate with customers via phone and email to resolve queries.
  • Assist with compiling management information on the allocated region sales.
  • Assist with checking the commission workings.
  • Maintain personal email inboxes as well as invoicing@ and PO@ inboxes and resolve queries where necessary.
  • Carry out ad-hoc administrative tasks as required.

Requirements:

  • Experience and Skills Required:
    • Attention to detail.
    • A minimum of 2 years of finance experience.
    • Strong IT skills.
    • Confidence with Excel.
    • Experience with Xero or other accounts packages.
    • Good written and verbal skills.
  • Desirable:
    • Experience working in billing and experience working with invoices.
    • Flexibility and ability to work in a fast-paced environment.
    • Ability to undertake a high workload and work well under pressure.
    • Understanding of financial reporting.

About the Company: We are a national landscape company providing a one-stop horticultural solution to businesses across the UK. We have a friendly and welcoming team and offer excellent opportunities for progression and development.

Equal Opportunities Employer: Rentokil Initial is an equal opportunities employer and is committed to creating a diverse working environment.

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