Marketing Operations Coordinator

3 days ago


London, Greater London, United Kingdom Paydock Full time

We are seeking a highly skilled and organised Marketing Operations Coordinator to join our global team.

This is a hybrid role that provides high-level administrative support to the senior leadership team while also assisting with various marketing-related tasks.

The successful candidate will be responsible for managing complex calendars, arranging travel, coordinating meetings, and handling a range of administrative duties to ensure the executives' time is used efficiently.

Additionally, they will support the marketing team with research, content creation, campaign monitoring, event planning, graphic design, and more.

Key Responsibilities:
  • Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements
  • Coordinate with internal teams and external partners to arrange meetings, conference calls, and events
  • Prepare agendas, take meeting notes, and distribute follow-up materials
  • Handle expense reports, check reimbursement requests for accuracy, and submit for approval
  • Provide general administrative support, including filing, data entry, and responding to inquiries
  • Anticipate executives' needs and proactively identify ways to improve efficiency and productivity
  • Maintain strict confidentiality with sensitive and proprietary information
Job Requirements:
  • Bachelor's degree or equivalent work experience
  • 5+ years of experience as an executive assistant or in a similar high-level administrative role
  • 2+ years of experience in a marketing assistant or coordinator role
  • Excellent organisational, communication, and interpersonal skills
  • Knowledge of analytics software (Google Analytics & LinkedIn)
  • Proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint) and Google Suite
  • Knowledge and understanding of search engine optimisation (SEO)
  • Ability to multitask, prioritise, and work independently in a fast-paced environment
  • Discretion and sound judgment when handling confidential information
  • Strong attention to detail and problem-solving skills
  • Flexibility and willingness to learn new skills

We pride ourselves on being a people-driven company and offer a competitive salary of $80,000 - $100,000 per year and a wide range of exciting benefits.



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