Legal Secretary

4 weeks ago

Bedford, Bedford, United Kingdom ACS Staffing Solutions Full time
Main Responsibilities

As a Legal Assistant, you will provide secretarial and administrative support to Fee Earners to enable them to operate at maximum efficiency. This will include reception duties and ensuring the confidentiality of client and firm information at all times.

Key Tasks
  1. Maintain Fee Earner's diary, arranging meetings and appointments, and dealing with routine client correspondence and queries.
  2. Open and close files, attend to clients, and create and maintain client records on the firm's database.
  3. Produce client correspondence, enclosures for mailing, and client bills, as well as submitting SDLT forms to HMRC and applications to register properties with Land Registry.
  4. Ensure the confidentiality of client and firm information, maintain client hard copy files, and deal with completion funds/slips.
  5. Order documents from the Land Registry online system, search requests/monitoring returns, and ensure payments are made.
  6. Assist with drafting Contract Packs, Transfer Forms, and other legal documents, and ensure cleared balances on accounts before closure.
  7. Request payments and record receipts of client monies, arrange searches, reports, and other information as requested by the Fee Earner.
  8. Organise post, take it to the post office, and work in a safe and secure manner, with regard to the Health and Safety at Work Act.
  9. Undertake any other reasonable activity requested by the Firm.
Requirements

To be successful in this role, you will need previous experience working as a Legal Assistant/Secretary, great communication skills, and the ability to work well with others. You must also be able to work under time constraints, prioritise your workload, and handle sensitive matters discreetly.

You will need to be self-motivated, proactive, and able to deliver excellent service to clients and colleagues. A good understanding of commercial property law and procedures is also essential.

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