Asset Reconciliation Specialist

4 weeks ago

London, Greater London, United Kingdom Close Brothers Group Full time

Job Summary:

We are seeking a highly skilled Asset Reconciliation Specialist to join our Trade Operations team at Close Brothers Group. As an Asset Reconciliation Specialist, you will play a critical role in ensuring the accuracy and timeliness of settlement processes, including matching trades, processing counterparty setup, and maintaining client and WBS Standard Settlement Instructions (SSIs).

Key Responsibilities:

  1. Ensure trades are matched and settled in a timely manner.
  2. Process complete and accurate counterparty setup.
  3. Maintain Client and WBS Standard Settlement Instructions (SSIs).
  4. Process client requirements in respect of commission and trade confirmations.
  5. Process Buy-Backs and manual trades correctly.
  6. Process all reconciliations and ensure they align to WBS systems.
  7. Ensure non-electronic settlement is managed carefully and accurately.
  8. Accurately process Financial Transaction Tax.
  9. Monitor and manage the realignment of stock and any potential buy-ins.
  10. Investigate any failing trades, with accurate notes maintained on WBS systems.
  11. Record, store, and periodically reconcile certificates.
  12. Suggest changes to improve settlement processes.
  13. Maintain a strong culture of compliance, risk management, integrity, client focus, and other such Winterflood WINNER values.
  14. Ensure timely placement of all client fund orders with the relevant Fund Manager/TA's as per the guidelines set out in the procedure.
  15. Manage custody positions to achieve timely settlement where possible.
  16. Process all Contract Notes for Fund Trades on the date of receipt.
  17. Assist the Client Service team to respond to client queries.
  18. Ensure all asset and cash breaks assigned to the team are investigated and resolved in a timely manner.
  19. Prioritise workload adopting a client and risk-based approach.
  20. Assist in the collation of all daily, weekly, and monthly Management Information, Key Performance Indicators, and Key Risk Indicators within Operations.
  21. Assist with any required documents in preparation for Client meetings.
  22. Respond to audit requests, as directed.
  23. Assist in the continuous development of both systems and process, liaising with internal and external counterparts where necessary.

Cash Management:

  1. Process all external and internal payments out using the online banking systems.
  2. Process incoming payments and resolving any exceptions, including communicating with clients.
  3. Process all regular contributions and direct debits.
  4. Review and key in payments to clients and market counterparties.
  5. Build the relationship with our banking and direct debit service providers.
  6. Manage client enquiries relating to the receipt or payment of cash.
  7. Ensure all FX currency payments are processed daily.
  8. Ensure bank accounts are prudently funded daily.
  9. Process all regular contributions and direct debits.
  10. Assist the Client Service team to respond to client queries.
  11. Ensure all asset and cash breaks assigned to the team are investigated and resolved in a timely manner.
  12. Maintain and store accurate direct debit mandates and mandate register in line with CASS 8.
  13. Assist in the continuous development of both systems and process, liaising with internal and external counterparts where necessary.
  14. Produce management information, Key Risk Indicators, and Key Performance Indicators in relation to cash management.

Requirements:

  1. Strong interpersonal skills with an ability and desire to build relationships at all levels of the Company.
  2. Ability to manage work requests working to tight timescales while maintaining high quality and accuracy.
  3. Strong organisational skills with the ability to multitask and deal with multiple issues via different forums.
  4. Excellent written and verbal communication skills.
  5. Committed to maintaining high performance standards; clear focus and commitment to driving great customer outcomes, profitability, and shareholder value.
  6. Ability to prioritise, be responsive, deal with ambiguity, and respond to changing environments.
  7. Personal accountability and honest reflection to learn and develop from any mistakes.

Desired:

  1. A desire to learn and develop through the achievement of relevant experience and associated operations qualifications.
  2. Experience working within a fast-paced operations team.
  3. Experience and knowledge of Settlements, with understanding of the Fund, International, and UK Market specifically Custody Operations.
  4. Working CREST knowledge.
  5. Experience of payment processing via online banking systems advantageous.
  6. Understanding of CASS rules.
  7. Working knowledge of the regulatory frameworks and requirements that apply to the business, including the CASS rules when managing client's money or assets.

Benefits:

  1. Competitive salary inclusive of discretionary annual bonus & annual pay review.
  2. Work Abroad Policy for up to 15 days per year.
  3. 25 days holiday plus bank holidays and additional well-being day.
  4. Option to purchase an additional 5 days holiday per year.
  5. Flexible working options available, including hybrid working (typically 3 days in the office and 2 days from home per week).
  6. Pension scheme up to 10% employer contribution.
  7. Sharesave scheme.
  8. Income Protection & Life insurance (4 x salary core level of cover).
  9. Private health care via BUPA.
  10. Employee Assistance Programme.
  11. Discounted Gym Membership.
  12. Variety of travel to work schemes.

At Close Brothers, we look to recruit individuals from all different backgrounds and encourage you to apply even if you don't tick every box. We celebrate diversity, promote inclusivity, and are open to discuss flexible work options to help you balance your work and home life.

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