Aviation Receptionist

We are looking for a diligent and enthusiastic Business Support Administrator to join our team at Gama Aviation LLC.

This role is responsible for providing administrative support to our Front of House team, ensuring a smooth operation of our facility.

The successful candidate will be responsible for managing the reception desk, greeting customers and visitors warmly, and providing efficient administration support to our team.

As part of our team, this role will be instrumental in maintaining a professional and organized reception and office environment.

1. Manage the reception desk and greet customers, visitors, and guests warmly
2. Ensure the visitor book is up-to-date and issue relevant passes according to company procedures
3. Provide customer support, accompany guests as necessary, and assist with their needs
4. Answer incoming telephone calls and direct them accordingly
5. Handle incoming and outgoing mail efficiently
6. Order and maintain stock levels of stationery and office supplies
7. Manage meeting room calendars and ensure they are fully equipped and maintained
8. Organize catering for internal meetings and events
9. Assist with planning inductions for new employees
10. Book and manage accommodation and travel requirements as needed
11. Track all cars within the Gama Fleet and maintain records
12. Liaise with Finance to check leasing invoices and with Stores Manager for maintenance
13. Organize paperwork for new vehicle acquisitions
14. Keep track of serial numbers for unregulated laptops and liaise with Head of IT
15. Order and process uniforms for new and current employees
16. Assist management with general administration tasks as required
17. Provide support to other departments during times of absence, holidays, or high workload

• Previous experience in a receptionist or customer service role is essential
• A can-do attitude, adaptable, flexible and willing to help wherever you can, no matter how large or small the task is
• Impeccably organised, and understands the importance of attention to detail when aiming to deliver standout quality in all that you do
• An excellent written and verbal communicator, working with stakeholders at all levels, who can positively reflect our company values and principles
• Ability to multi-task, problem solve and thrive in a busy and fast-paced environment
• Unquestioned integrity and highly accurate in all tasks
• Strong IT skills including experience with MS Word and Excel

• Competitive Salary: £25,000 - £30,000 per annum
• Competitive Group Pension Scheme
• Comprehensive Life Assurance
• Comprehensive Income Protection
• Comprehensive Travel Insurance
• Comprehensive Private Healthcare (after successful passing of probation)
• Free Car Parking
• 2 Paid Volunteering Days each calendar year (subject to line manager approval)
• Investment in Training, Qualifications and Professional Development