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Global Payroll Manager

2 months ago

London, Greater London, United Kingdom Gotham Technology Group Full time
Job Description

Gotham Technology Group is seeking a highly skilled Payroll Specialist to join our team. As a key member of our payroll operations team, you will be responsible for ensuring accurate and timely payroll processing for our global locations.

Key Responsibilities
  • Payroll Processing: Ensure accurate data is processed in Workday or the provider's payroll processing system for the respective locations.
  • Accounting and Compliance: Prepare various accounting papers, schedules, exhibits, and summaries for audit and compliance for designated locations.
  • Reconciliation and Auditing: Conduct accounts reconciliation with support for the locations under purview.
  • Payroll Calendar Management: Adhere to the payroll calendar for designated locations and ensure it is communicated to the employees.
  • Labour and Tax Obligations: Work with the payroll provider to ensure labour and tax obligations are fulfilled and compliant.
  • Payroll Delivery: Work with the payroll provider to ensure payroll for the designated locations is delivered efficiently and effectively and as per agreed service level agreements.
  • Employee Support: Respond to employee queries in Workday help regarding the payroll/payslips for designated locations within the agreed service level timelines.
  • Knowledge Management: Prepare and maintain FAQ and knowledge articles for Workday Help for payroll and promote employee self-service for basic queries.
  • Year-End Reporting: Work with the payroll provider to prepare the year-end reports and audit reports, as required.
  • Payroll Change Management: Ensure all payroll changes are supported with the required documentation before being processed by the payroll provider.
  • Collaboration and Communication: Work collaboratively with the Employee Support Centre to ensure payroll changes are entered before the payroll cut-off date and supporting documentation is fulfilled.
  • Payroll Documentation: Prepare monthly payroll documentation for signing-off by the Global payroll manager, highlighting the changes.
  • Exception Log Management: Maintain the exception log, documenting retro payments and exceptional adjustments being made to payroll to accommodate special payments not aligned with organization guidelines.
Key Metrics
  • Service Provider Performance
  • Budget vs. Actual Contract Variance
  • Process Improvement Benefits
Key Internal Relationships
  • Employee Support Centre
  • Finance
  • Compensation and Benefits Team
Key External Relationships
  • Payroll Provider
  • Benefits Providers
Qualifications

Essential Qualifications

  • Education: Educated to degree level, ideally in a related area.

Desirable Qualifications

  • Professional Qualification: Professional qualification in procurement, facilities management, process improvement or similar.
Experience

Essential Experience

  • Global Payroll Experience: Prior experience successfully managing global payroll.
  • Work Efficiency and Management: Effectively manage work with efficiency in a fast-paced environment, troubleshoot and follow initiatives through to completion, with strict deadlines and without loss of attention to detail, budget and reporting.
  • Process Improvement: Some experience in continuous process improvement techniques.
Competencies

Functional Competencies

  • Global Payroll Management Principles: Understanding of global payroll management principles.
  • Workday Payroll and Systems: Good understanding of Workday payroll and other systems.
  • External Payroll Provider Management: Ability to work and manage and work with external payroll providers.
  • Process Auditing and Improvement: Ability to conduct internal process audits, taking corrective actions.
  • Process Improvement Techniques: Good understanding of process improvement techniques.
  • Data Analysis: Ability to analyze big data sets and draw insights to inform management.

Personal Competencies

  • Communication and Interpersonal Skills: Strong written, verbal, organizational, analytical, and interpersonal skills; exercise good listening and communication skills with sensitivity to cultural communication differences.
  • Teamwork and Leadership: Effectively work as both a team leader and member, with an important level of initiative, self-motivation, and ability to set and meet goals.
  • Discretion and Confidentiality: Pleasant, diplomatic manner and disposition in interacting with colleagues and the public, showing discretion and ability to handle confidential issues.
  • Continuous Learning and Growth: Commitment to continuous learning and growth in the areas of diversity, equity, inclusion, antiracism, and social justice.
  • Humility and Respect: Commitment to listening and working with humility; ways of working that are respectful to all people and that support space and voice for all diverse perspectives in our workplace.

Languages

  • English: An excellent knowledge of English.
  • Other Languages: Knowledge of other languages would be an asset.