Cancer Patient Pathway Coordinator

2 months ago

Leicester, Leicester, United Kingdom University Hospitals of Leicester NHS Trust Full time
About the Role

We are seeking a highly organized and detail-oriented individual to join our team as a Cancer Patient Pathway Coordinator. This is an exciting opportunity to work closely with our Cancer Centre Team to facilitate and coordinate the function of a Cancer Multi-Disciplinary Team (MDT) meeting.

Key Responsibilities
  • Monitor and track patients on a suspected cancer pathway to ensure compliance with Next Steps and adherence to local and national waiting times targets.
  • Responsible for monitoring and tracking referrals with suspected cancer to ensure that patient's appointments and treatment are booked to national and local waiting times targets.
  • Facilitate and coordinate the function of the Cancer Multi-Disciplinary Team (MDT) meetings and ensure that meetings run effectively and are well structured.
  • Provide administrative support and facilitate MDT meetings, including preparing, organizing, and circulating agendas, ensuring all members of the MDT are advised of the meeting date, time, and location.
  • Record and collate attendance of MDT meetings in accordance with Peer review requirements.
  • Utilize knowledge to determine which patients' notes and images will be needed for discussion, locate, collect, and return the notes for the MDT as required.
  • Record the outcome of the MDT for each patient and minute the MDT meetings accurately and circulate as appropriate, ensuring communication of outcomes with other healthcare professionals as required.
  • Take responsibility for ensuring that any outcomes identified as the responsibility of the Cancer Pathway Navigator are actioned in a timely manner, liaising with staff in various departments as necessary.
  • Monitor the patients' current status and communicate as required with the appropriate consultant to ensure that diagnostic/staging tests and treatment are arranged in a timely manner, and to chase results as required.
  • Work collaboratively with medical secretaries, clinic coordinators, nurse specialists, and other staff within the Trust to ensure appropriate management of patient information and coordination of patient pathway.
  • Extract clinical and waiting times information from the patients' notes to record accurately on the MDT data sheet, the MDT minutes, and the Cancer Waiting times Database.
  • Using knowledge of cancer waiting times, ensure the timely, accurate insertion of patient information onto the Cancer Information System database.
  • Negotiate appointments for patients with other members/departments of the Trust to ensure targets are met.
  • Complete data reports as required in relation to Cancer Outcomes Services Dataset, and other reports as required by the Tumour site, Cancer Centre, or Trust.
  • Inform Cancer Centre Manager and MDT Chairs or clinicians responsible for the Patient of patients who are going to breach the cancer waiting times targets.
  • Take responsibility for the prioritization of workload, develop systems to improve effectiveness of the post.
  • Be familiar with tumour site-specific pathway information, including databases/spread sheets or National Databases/Registries, and enter data in a timely manner from the completed data collection proformas.
  • Arrange room and facilities bookings for MDT meetings.
  • Implementation of the Operational Policy for relevant MDTs. The post holder will also be expected to participate in meetings for the ongoing development of cancer policies.
  • Co-operation with Cancer Services MDT Team Leaders, Assistant Cancer Managers, Cancer Lead Managers, and Peer Review Lead, in all aspects of information gathering for Peer Review.
  • Responsibility for the effective facilitation of video-conferenced meetings, including the setting up and operation of equipment and the room.
  • Attend and contribute to the AGMs and business Meetings of the MDTs.
  • Provide cover for patient tracking and MDT team meetings and other duties as appropriate.
Person Specification
  • Education: Educated to GCSE standard or equivalent.
  • Experience: 2 years administrative experience, experience of dealing with customers/patients, experience of data input.
  • Desirable: At least one year working in a large complex organization or equivalent.
  • Skills: Effective communication skills, ability to prioritize schedules and workloads.

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