Document Controller/Project Coordinator
1 month ago
Job Summary:
We are seeking a highly organized and detail-oriented Document Controller/Project Administrator to join our team at Capula. As a key member of our project team, you will be responsible for controlling and maintaining the extensive paperwork requirements of our projects, particularly Lifetime Quality Records (LTQR).
Key Responsibilities:
- Control and maintain LTQR for projects, ensuring all records are clear, legible, and completed appropriately.
- Maintain customer correspondence within specified nuclear contracts and ensure projects conform to Quality Assurance requirements for documentation.
- Challenging project team members if documentation is not completed to the correct standard.
- Reporting non-conformances or persistent poor record completion to Senior Managers.
- Maintaining other paper records, filing, collating, checking, photocopying, scanning as required.
- Maintaining electronic records, databases, spreadsheets.
- Sending documentation to customers, maintaining document transmittal records.
- Attending internal and external meetings, presenting challenges, issues, and deliverables.
Requirements:
- Proven administration experience, preferably with document control responsibilities.
- Excellent organization skills and attention to detail.
- Good interpersonal skills and not afraid to challenge.
- Good skills/experience in Word, Excel, Outlook, databases.
- Comfortable working in an IT environment and with technical engineers.
- Able to work under pressure, to strict deadlines, sometimes juggling multiple demands.
- Ability to gain SC clearance / UK national due to contract requirements.
- Previous experience of materials traceability and understanding of its significance.
- Ability to deal with supply chain, resolve issues, plan paperwork, and chase as required.
- Understanding of legal compliance and customer-related requirements.
- Ability to be based at the client site premises in Reading area.
Desirable Requirements:
- Experience working in or for the nuclear industry.
- Experience of internal and external auditing.
- Understanding of nuclear safety culture and CFSI.
Personal Qualities:
- Open and honest.
- Trustworthy.
- Willingness to learn and be proactive.
- Flexibility over hours from time to time.
Benefits:
- 25 days holiday plus bank holidays.
- Flexible working.
- Pension.
- Life assurance policy.
- Private health care.
- Lifestyle screening.
- Salary sacrifice programme.
- Mental health assistance programme.
- Cycle to work scheme.
- Green car scheme.
- Support in achieving professional status (e.g. IEng, CEng) and professional memberships fees are covered.
Capula offers a dynamic and challenging work environment, and we are committed to supporting our employees in their professional development.
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