Building Services Coordinator

1 month ago


London, Greater London, United Kingdom JR Recruitment Full time

Job Title: Assistant Building Manager

Job Reference: Not applicable

Job Type: Fixed Term Contract

Location: Spitalfields, London

Job Description:

The Assistant Building Manager will be responsible for ensuring the highest standards of management, maintenance, and service are being maintained with a focus on the management of hard services and contractors.

Key Responsibilities:

  1. Support the completion of planned works, commission Long Term Asset Replacement Plans, permit to work systems, monitor PPMs to ensure buildings are managed proactively and responsibly, and that the service charge budgets and property plans are fully aligned ensuring compliance with CDM Regulations and appropriate communication with clients and occupiers.
  2. Monitor statutory and internal compliance, instruct audits, assessments, and specialist advice, aligning with service partners for control documents, log books, and online management systems which form the business control environment including meeting company policies and procedures, RICS and ISO standards, and any statutory and insurance timelines and escalation requirements.
  3. Manage contractor and supplier performance including service delivery and financial, ensuring best value and efficiencies using the relevant tools and reporting as required. Also to support the Procurement team with tender programmes and contractor performance reviews.
  4. Ensure emergency preparedness and site security plans are in place and scenario testing and appropriately support any emergency response requirements including out of hours.
  5. Engage with occupiers including implementation of Customer Experience frameworks for the building to improve occupier satisfaction and retention.
  6. Prepare service charge budgets, including explanatory guides. Analyse and monitor year-end and monthly service charge expenditure, including monitoring outgoing costs and budgetary control in accordance with RICS guidance.
  7. Control and oversee contractors working on site and manage the Permit to Work System.
  8. In partnership with the Sustainability Team, develop and implement sustainability action plans, monitor resource consumption, improve recycling, and reduce carbon emissions and waste.
  9. Provide administrative support to the Building Management Team.
  10. Implement data collation services, technology, and equipment - including environmental management plans, invoice management and approval, risk management systems, and utility metre readings.
  11. Assist and complete various reports as well as presenting said reports including Monthly, Quarterly, and Management or Ad Hoc adhering to any legislative requirements including sustainability and health and safety.

About the Company:

Our client is the UK's leading specialist in commercial property and management with over GBP30bn+ in their portfolio. They are also an excellent employer who takes fabulous care of their much-valued staff.



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