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Academic Operations Manager

2 months ago

London, Greater London, United Kingdom WongDoody GmbH Full time

**Job Summary**

WongDoody GmbH is seeking a highly motivated and organized Academic Operations Manager to join our team. As an Academic Operations Manager, you will be responsible for managing the day-to-day operations of our office, ensuring a smooth and efficient work environment.

**Key Responsibilities**

  • Reception and Guest Services
    • Meet and greet all visitors to the office, ensuring a positive end-to-end experience.
    • Register all guests with the building reception.
    • Manage all deliveries for the office.
  • Office Administration
    • Serve as the point of contact for office-related inquiries, both internal and external.
    • Implement and improve office policies and procedures to enhance efficiency, productivity, and compliance.
    • Maintain daily office operations, including office supplies, ensuring a clean and organized workspace.
    • Provision of groceries for the office.
    • Ensure all tech screens are working within the office and report any issues to the IT Manager for resolution.
    • Coordinate with the IT Manager on the collection and distribution of IT equipment (where necessary).
    • Obtain and maintain a list of preferred suppliers to support office needs.
    • Maintain and manage the list of office wardens and first aiders.
    • Support the Talent team with arranging interviews and meeting and greeting potential new employees.
    • Manage the purchasing and delivery of employee life events gifts, including maternity, long-term absence, etc.
    • Support the Head of People and Culture with ad hoc projects and cultural initiatives.
  • Facilities and H&S Management
    • Develop and implement a plan to manage office maintenance activities and coordinate repairs.
    • Work with the Facilities Manager to ensure compliance with all policies and procedures for the office, including Health and Safety compliance.
    • Liaise with and manage building management, suppliers, contractors, and parent company as required.
    • Monitor office expenses and assist in the management of the office budget.
    • Ensure receipts for office expenditure are provided in a timely fashion for processing.
    • Identify opportunities to make savings on office expenses.
  • Event Planning
    • Plan and organize company events, meetings, and special projects as required for external and internal teams.
    • Support with social events management.
    • Manage incoming and outgoing correspondence, emails, phone calls, and mail.
    • Lead and oversee projects, including office space improvements.

**Requirements**

  • Positive and flexible attitude.
  • Good MS Office skills.