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Governance Coordinator

2 months ago

London, Greater London, United Kingdom National Union of Students Full time
Job Description

The Head of Governance and Compliance is seeking a full-time Governance Coordinator to support the Governance Team at the National Union of Students.

The Governance Coordinator will be responsible for supporting the Head of Governance and Compliance in the delivery of the Governance Strategy. This includes supporting all aspects of corporate governance for the National Union of Students, including:

Key Responsibilities
  • Visiting Speakers Responsibility:
    • Coordinate the booking process for external speakers, ensuring compliance with the Governance Policy.
    • Conduct risk assessments and implement mitigations as necessary.
    • Work with the Head of Governance and Compliance to address any issues arising from external speaker events or risk assessments.
    • Support the review process and provide data for the Trustee Board or Sub-Committees as required.
    • Develop and deliver training and inductions for student groups, trustees, and staff as needed.
    • Coordinate the work of the Governance Assistant in liaising with students and societies regarding low to medium risk events.
  • Policy Support:
    • Assist with the planning and scheduling of governance and policy-related agenda items for Board and Sub-Committee meetings.
    • Support the governance-related policy review process, including developing new or updated policies and their effective implementation.
    • Provide support for the effective communication of Board and Sub-Committee information to staff and student community.
    • Jointly service with the Head of Governance and Compliance, taking minutes for meetings for Board, Sub-committees, and other governance events.
    • Take meeting notes for the Head of Governance and Compliance's project meetings as required.
    • Assist with the updating of annual policy and governance documents for incoming Officer and Student Trustee training.
    • Ensure the policy and governance sections of the National Union of Students website are kept up to date with new policies and procedures.
  • Communication and Engagement:
    • Experience of working in a busy office environment with varying demands and deadlines.
    • Experience of building effective working relationships and communicating effectively with a wide variety of audiences.
    • Experience of writing policies, procedures, and guidance.
    • Experience of training others on aspects of the role for induction and knowledge sharing purposes.
Requirements
  • Be eligible to work in the UK and provide proof of this when requested.
  • Not be a current Trustee or have been a Trustee within the past year.