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Facilities Management Specialist
2 months ago
Hays is seeking a skilled Facilities Coordinator to join our team. As a Facilities Coordinator, you will play a crucial role in ensuring the smooth operation of our facilities, providing exceptional support to our clients and stakeholders.
Key Responsibilities:- Manage hard and soft facilities contracts and contractors, ensuring timely and cost-effective delivery of services.
- Develop and execute facilities-based projects, working closely with the Facilities Manager to achieve project goals.
- Support the Facilities Manager in procurement and delivery of services, contracts, and projects required by the site.
- Act as the primary point of contact for specialist service providers, contractors, and visitors, ensuring a safe and welcoming environment.
- Prepare and maintain RAMs and qualifications prior to contractor works, ensuring compliance with regulatory requirements.
- Deputize for the Facilities Manager during periods of annual leave, sickness, or other absences.
- Review and action facilities work orders (MOPs), proactively obtaining quotes, raising orders, and delivering solutions to site.
- Conduct site inductions for new contractors, service providers, and visitors, ensuring a smooth and efficient onboarding process.
- Provide reception cover, including lunchtime and holiday cover, ensuring seamless support to the team.
- Assist in meeting room and site setup for visitors, events, and functions, ensuring a professional and welcoming environment.
- Participate in the site emergency response team (ERT), responding to emergencies and incidents in a timely and effective manner.
- Complete and maintain weekly and monthly compliance checks, ensuring adherence to regulatory requirements.
- Conduct site walk rounds and safety checks, identifying and addressing potential hazards and risks.
- Perform ad-hoc minor maintenance work, including painting, plumbing, drainage, general repairs, and 'make safe' tasks.
- Working understanding of hard and soft services, including electrics, plumbing, heating, HVAC, and air-con systems.
- Understanding of permits to work and regulatory requirements.
- Can-do attitude, willingness to get stuck in, and a proactive approach to problem-solving.
Candidates with experience in facilities management, maintenance engineering, or a related field are encouraged to apply. If you're interested in this role, please click 'apply now' to forward an up-to-date copy of your CV, or contact us for a confidential discussion about your career.
