Dedicated Corporate PA

7 days ago


Glasgow, Glasgow City, United Kingdom William James Recruitment Full time
Corporate Team - Legal PA Opportunity

We are seeking a highly skilled and proactive Corporate PA to join our dynamic team.

Your primary responsibility will be to provide exceptional support to partners and fee earners, driving the success of our business through high-quality administrative services.

This is an exciting opportunity for a motivated individual with a strong background in administration and customer service.

Main Responsibilities:

  • Collaborate with finance teams to enhance fee earners' financial performance by managing client billing, reporting, matter balances, and working capital management.
  • Partner with the Business Development team to coordinate events and conferences, manage CRM administration, and craft compelling CVs for fee earners.
  • Organise and attend key meetings, plan impactful events, and compile insightful client reports.
  • Take charge of matter management processes, ensuring timely preparation of engagement letters and seamless liaison with the Business Acceptance Unit.
  • Conduct thorough conflict checks and Client Due Diligence processes, adhering to best practice protocols.
  • Oversee comprehensive file management processes, including identifying matters for closure, managing work in progress, and archiving completed files efficiently.
  • Provide diary management, planning travel arrangements, and identifying meeting conflicts to ensure smooth operations.
  • Identify and recommend cost-effective options for complex travel arrangements, ensuring a seamless experience for fee earners.
  • Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs and itineraries.
  • Demonstrate strong technical skills to support fee earners effectively, proactively identifying and addressing knowledge gaps.
  • Maintain risk and compliance policies and procedures, promptly raising any issues or queries with relevant stakeholders.

About You:

  • A minimum of three years' experience in a comparable environment at an appropriate level.
  • Exceptional verbal and written communication skills, with a keen eye for grammar and punctuation.
  • Flexibility and adaptability to meet client needs.
  • High proficiency in Microsoft Office suite.
  • A track record of delivering outstanding client service.
  • Detail-oriented mindset with experience in a fast-paced office environment.
  • Strong ability to collaborate as part of a team while also thriving independently.
  • A commitment to exceeding expectations and achieving goals.

Benefits:

  • An estimated salary of £34,000 depending on experience.
  • 26 days annual leave plus bank holidays - option to buy/sell 5 additional days.
  • Incentive birthday day off.
  • Private health & dental care.
  • Season ticket loans.
  • Perk box discounts - High-street & gym.
  • Generous pension scheme.


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