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Project Coordinator

1 month ago

Aberdeen, Aberdeen City, United Kingdom ICR Integrity Ltd Full time

We are seeking a highly organized and detail-oriented Project Coordinator to join our Composite Repairs team in Aberdeen. The successful candidate will work closely with the Operations and Engineering teams to ensure the smooth execution of daily tasks and projects.

Main Responsibilities:

  • Support the Operations team with materials planning, inventory management, and procurement.
  • Collaborate with Sales staff to manage client expectations and relationships.
  • Develop and update project planning schedules and personnel logistics to reflect resource allocation and client requests.
  • Monitor project cost control and prepare monthly reports for the Project Managers.
  • Compile and issue final reports to clients, ensuring archiving of relevant project records.
  • Develop and produce client proposals, tenders, and cost estimates.
  • Prepare work packs and deployment packs.
  • Support the Operational team with compliance and implementation of the Company's Competency Management System.
  • Liaise with the Training & Competency Coordinator to coordinate training for operational personnel.
  • Provide general administration support to the Operations Team.
  • Organize freight, logistics, and exports of equipment.

Key Responsibilities:

  • Ensure prompt resolution of technical queries and requests from project teams.
  • Ensure adequate resource and competency of personnel to carry out project requirements, while ensuring compliance with the Company Competency & Business Management System.
  • Maintain and improve technical procedures and work instructions.
  • Ensure timely submission of invoices and variation order requests to clients.
  • Liaise with various departments and clients to ensure smooth information flow for operation planning purposes.
  • Work with the Managing Director/Project Managers on operational improvements, HSEQ, training programs, competency levels of staff, etc., and risk assessments.

Key Skills, Attributes, and Experience:

  • Knowledge of SAP is preferable but not essential.
  • Strong organizational and planning skills.
  • Problem resolution and process familiarization.
  • Analysis and decision-making skills.
  • Excellent interpersonal skills.
  • Strong ability to multitask.
  • Experience supporting competency and training matrix requirements, in line with the Company's Competency & Business Management Systems.
  • Excellent administration skills, including report writing.

Job Type: Full-time

Benefits:

  • Company pension.
  • Cycle to work scheme.
  • On-site parking.
  • Private medical insurance.
  • Work from home.

Schedule:

  • Monday to Friday.
  • No weekends.

Experience:

  • Project Management: 1 year (preferred).
  • Operations management: 1 year (preferred).

Work authorisation:

  • United Kingdom (required).

Work Location: In person