Administrative Support Professional

2 weeks ago

London, Greater London, United Kingdom Galileo Global Education Full time
Job Overview

The Galileo Global Education team is seeking a highly skilled Administrative Support Professional to join our dynamic operations team. This role offers an exciting opportunity for someone with exceptional organizational and communication skills to make a real impact in the heart of London.

In this vital position, you will be responsible for ensuring seamless day-to-day operations across various departments. Your excellent interpersonal skills and ability to multitask will enable you to effectively manage priorities, provide top-notch customer service, and maintain accurate records. If you're a driven individual looking to grow your career in a forward-thinking company, we'd love to hear from you.

Responsibilities
  • Maintain reception operations, ensuring a welcoming environment for visitors, students, and staff.
  • Manage visitor sign-ins and sign-outs, maintaining accurate records and handling any associated paperwork.
  • Oversee attendance of students and teachers, occasionally using SINAPTO to record student attendance.
  • Operate the switchboard, managing incoming calls, taking detailed notes, and forwarding messages to relevant parties.
  • Provide general support, including handling shipments, typing documents, and performing internal translations.
  • Assist students by offering general information and assistance as needed.
  • Handle mail and manage the shipment process for both national and international couriers.
  • Organize business travel for staff, including flights, hotels, and taxis, and manage diaries for directors and managers as required.
  • Cover library duties as needed, including opening and closing, managing software, lending books, and addressing student queries.
  • Manage the storeroom, organize stationery orders, and liaise with suppliers to fulfill business needs.
  • Establish and maintain inventory systems for stationery, kitchen, and first aid supplies, regularly checking inventory levels and replenishing as needed.
  • Log and securely store lost and found items.


Requirements
  • Bachelor's degree (preferred)
  • Excellent knowledge of the English language spoken and written
  • Good knowledge of office software and Mac systems
  • Excellent interpersonal and communication skills
  • Ability to remain calm under pressure and communicate effectively at all levels
  • Interest in education, fashion, and design is an advantage


What We Offer
  • Estimated annual salary: £25,000 - £30,000 depending on experience
  • 30 days annual leave + bank holidays
  • Medical insurance
  • Cycle to work scheme
  • Enhanced maternity leave
  • Weekly delivery of fresh fruit, free tea and coffee

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