Senior Finance Assistant

3 days ago

Swindon, Swindon, United Kingdom Get Staff Full time
Senior Finance Assistant Job Description

Job Summary:

We are seeking a highly skilled and experienced Senior Finance Assistant to join our team at Get Staff. As a Senior Finance Assistant, you will be responsible for providing financial support and assistance to our clients, ensuring accurate and timely financial information.

Key Responsibilities:

  1. Accounts Receivable:
  • Process and manage all incoming payments, including receipts, sales invoices, and retentions.
  • Manage and maintain all credit control processes, ensuring timely and accurate communication with clients.
  • Prepare and send sales invoices, track and action retentions, and manage customer queries.
  • Manage deferred income invoices and credits, and perform monthly reconciliations.
  • Perform daily ID Factoring cash flow analysis and monthly reconciliations.
  • Manage project sales data into Sage 50.
Account Payable:
  • Manage project costs data into Sage 50.
  • Prepare the monthly supplier pay run, ensuring accurate and timely payment.
  • Input and review purchase invoices on Sage 50, ensuring proper coding and nominal allocation.
  • Work closely with projects to review sub-contractor purchase invoices and handle all queries.
  • Monitor employee expense claims.
  • Manage and maintain pending purchase invoices, including monthly reconciliations.
  • Monitor credit and charge card transactions and perform monthly reconciliations.
  • Ensure all unallocated payments are allocated.
Reconciliations & Month End Reporting:
  • Manage and maintain CIS Statements, associated credit notes, and input into Sage, producing a monthly report and uploading to HMRC.
  • Reconcile all Bank Accounts.
  • Prepare and submit the monthly VAT return, ensuring compliance with regulations.
  • Drive and maintain month-end processes, ensuring completion within all functions ready for project reconciliation.
  • Create monthly payroll financials and payroll analysis.
  • Create monthly pension contributions and upload summaries.
  • Create payroll and PAYE consolidation journals.
  • Create and analyze project financials reconciliation, highlighting trends and correcting discrepancies.
  • Support the Finance Director in financial analysis and reporting.
Other Finance Areas:
  • Manage the finance inbox and serve as the primary point of contact for finance-related inquiries.
  • Collate and create financial information for scrum notes.
  • Assist in implementing new procurement procedures and systems to improve efficiencies.
  • Primary contact with all stock queries with the Production department.
  • Administration of post.
  • Maintain all reports within Sage 50.
  • Maintain sign-off of small projects, ensuring risk mitigations have been carried out.
  • Update Financial Contractual Information with all retention payments.
  • Update commentary on monthly management reports.
  • Support other functions with financial queries.
  • Carry out any other duties as reasonably required.

Requirements:

  1. A drive and enthusiasm to grab hold of opportunities.
  2. Recognised Accountancy qualification (AAT Level 4 qualified).
  3. Experience within the construction industry or equivalent experience.
  4. Experience of working in a finance environment.
  5. Experience with Domestic Reverse Charge (VAT).
  6. Working knowledge of Sage 50 and Microsoft Office, especially Excel.
  7. Previous experience in a senior finance role.
  8. Numeracy and analytical skills, compliance-oriented.
  9. Excellent interpersonal and communication skills.
  10. Organized, strong attention to detail and accuracy in record-keeping.
  11. Able to prioritize to deadlines.
  12. Able to work effectively independently and under pressure.
  13. Understand the importance of confidentiality.
  14. A positive attitude and the ability to self-motivate is a must.

About Get Staff:

Get Staff acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

Industry Key Words:

Senior Finance Assistant, Accounts Receivable, Account Payable, Reconciliations, Month End Reporting, Finance, Accounts, Sage 50, VAT, AAT, Payroll, Factoring Schedules, receipts, sales invoices, HMRC, Expenses

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