Administrative Assistant

2 weeks ago


Sidcup, Greater London, United Kingdom Senseco Sprinkler Systems Full time
Job Title: Assistant Administrator

The Assistant Administrator plays a vital role in the day-to-day administration of Senseco Sprinkler Systems' mechanical administration systems. This position requires a highly organized and detail-oriented individual who can work effectively as part of a team.

Key Responsibilities:
  • Ensure the database is up-to-date with accurate sales logs and lost site information.
  • Coordinate diaries and schedules to ensure seamless communication and collaboration.
  • Verify and update asset and contact details on the database to maintain accuracy and efficiency.
  • Obtain quotes from suppliers and process purchase orders in a timely manner.
  • Check and send out sub-contractor purchase orders, ensuring prompt return of parts when incorrect or not required.
  • Order necessary parts and equipment, prioritizing cost-effectiveness and efficiency.
  • Undertake general administration duties, including data entry and responding to emails and telephone calls.
  • Ensure all necessary paperwork is obtained and processed promptly, including purchase orders and engineers' worksheets.
  • Send out remedial quotes and provide professional customer service at all times.
  • Assist the Projects Team as needed, demonstrating flexibility and adaptability.
Skills and Competencies:
  • Excellent computer literacy and proficiency in software applications.
  • Strong written, oral, and numerical skills, with excellent telephone manner.
  • Ability to work independently and as part of a team, with a strong focus on career development.
  • Excellent organizational skills, with the ability to prioritize tasks and manage multiple projects.
  • Ability to understand financial matters and work within budgetary constraints.
  • Proven history of success in a customer service environment, with a strong focus on delivering exceptional results.


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