Engineering Support Specialist

2 days ago


Llandudno Junction, Conwy, United Kingdom Gap Technical Ltd Full time
Job Summary

We are seeking a highly organized and detail-oriented Technical Administrator to join our team at Gap Technical Ltd.

As a key member of our technical operations team, you will be responsible for providing administrative support to our technical staff, including managing purchase orders, operational instructions, and department risk registers.

You will also be responsible for coordinating meetings, preparing documentation, and communicating with internal and external stakeholders.

Key Responsibilities:

  • Manage the Purchase Order & Operational Instruction log, including raising OIs and POs for planned maintenance tasks and ad-hoc works.
  • Prepare documentation for technology meetings, including agendas, minutes, and follow-up actions.
  • Coordinate meetings, including arranging venues, inviting representatives, and taking minutes.
  • Update and distribute department risk registers, ensuring all stakeholders are informed and up-to-date.
  • Co-ordinate the Technology Team's supervision of planned maintenance tasks and asset inspections.
  • Provide administrative support to the Technology Team, including filing, data entry, and other tasks as required.
  • Develop good working relationships with internal and external stakeholders, including service providers, elected members, and the public.

Person Specification:

  • Ability to work in a team environment and provide excellent administrative support.
  • Highly organized and detail-oriented with excellent communication skills.
  • Ability to receive, assimilate, and evaluate information from multiple sources.
  • Experience of administrative office work, including filing, data entry, and other tasks.
  • Well-developed interpersonal skills, including the ability to work with diverse stakeholders.
  • Familiar with Microsoft Office software, including Word, Excel, and Access.

Desirable:

  • NVQ Level 2 in a relevant subject.
  • Experience of working in an electrical and mechanical maintenance environment.
  • Knowledge of office Health and Safety.
  • Current Driving Licence.


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