Administrative Support Specialist

5 days ago


London, Greater London, United Kingdom Office Angels Full time

Job Title: Administrative Support Specialist

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About the Role:

We are seeking a highly organised and motivated individual to join our team as an Administrative Support Specialist. The successful candidate will be responsible for providing administrative support to our busy office.

Key Responsibilities:

  • Answering incoming calls on a small switchboard
  • Greeting clients and announcing them to the appropriate person
  • Preparing refreshments for clients on arrival and for meetings
  • Handling post and photocopying
  • Filing and archiving documents, including collection and retrieval of files
  • Assisting with typing duties
  • Managing stationery and office supplies
  • Controlling kitchen supplies
  • Undertaking various ad hoc duties as required

Audio Typing and EA Duties:

  • Audio typing dictated letters
  • Diary management, including setting up meetings and arranging travel
  • Following up on emails and correspondence
  • Managing expenses records
  • Liaising with clients on behalf of the executive
  • Organising corporate events and functions
  • Keeping WIP (Work in Progress) up to date and detailed
  • Undertaking various ad hoc duties as necessary

Administrative Duties:

  • Preparing and amending marketing literature
  • Recording and filing all company documentation
  • Assisting with engagement letters and filing
  • Maintaining organisation within networked and computerised drives
  • Managing archiving
  • Organising client parties and events
  • Assisting with general administrative tasks and filing
  • Scheduling and controlling expenses and petty cash
  • Collecting cash and banking cheques
  • Undertaking ad hoc duties as required

What We Offer:

The successful candidate will have the opportunity to attend training courses and further their studies in audio typing and touch typing. Additionally, as an apprentice, you may have the opportunity to gain experience in other areas of the organisation, such as HR and Accounts.

Salary: £22,000 - £25,000 per annum

About Us:

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.



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