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Workflow Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Workflow Administrator to join our team at Siemens. As a key member of our operations team, you will play a critical role in ensuring the smooth processing of vendor invoices and maintaining accurate financial records.
Key Responsibilities- Invoice Resolution: Promptly and effectively deal with invoices that have entered workflow and not cleared automatically, liaising with suppliers and internal departments to resolve queries quickly and efficiently.
- Attention to Detail: Good attention to detail and ability to work to a high degree of accuracy.
- Query Resolution: Ability to investigate and resolve complex queries.
- Invoice Verification: Cross checking invoice against Purchase Order (PO) price and quantity ordered as well as goods received.
- Communication: Chasing/liaising with site personnel/project teams for system GRN's/approvals.
- PO Management: Identifying PO's that are exceeded by an invoice (s) and working with the buyer/requisitioner of the PO request an uplift of the PO or request credit note.
- Approval Process: Request business authorization of vendor invoices received against framework PO's.
- Invoice Release: Release invoices manually with the requested approval following Siemens Mobility compliance rules.
- Collaboration: Liaise regularly with shared services in India (AP) to request invoices are corrected or processed urgently.
- Vendor Management: Liaise regularly with shared services in India (AP)/master data team and operational services when vendor details require updating.
- Invoice Scanning: Send invoices for scanning when necessary.
- Statement Reconciliation: Reconcile vendor statements when necessary.
- PO Reconciliation: Reconcile PO's when necessary.
- GRIR Analysis: GRIR monthly analysis.
- Accounts Payable Experience: Accounts payable experience.
- Microsoft Office Skills: Microsoft Office Skills particularly outlook and Excel.
- Organizational Skills: Highly organised and methodical.
- Initiative and Teamwork: Able to work on own initiative and be a team player.
- Problem-Solving Skills: Aptitude for problem solving.
- Communication Skills: Ability to communicate effectively with internal and external stakeholders.
- SAP Experience: Experience of SAP is desirable.
We value work-life balance and flexible working is something we offer and actively promote across our business. Our compensation package includes a competitive salary, company bonus, holiday allowance and pension. We celebrate the fact that our employees are individuals and have different wants and needs. With this in mind, we have a flexible benefits scheme where you can tailor your benefits package to suit you.
