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Accounts Payable Manager
2 months ago
Trace – Expert Accountancy Recruitment is seeking an experienced Accounts Payable Manager to join their team. As an Accounts Payable Manager, you will be responsible for managing the complete Accounts Payable process, from processing invoices and reviewing payment proposals, to preparing month-end accruals and other month-end responsibilities.
Key Responsibilities:- Process Improvement: Improve and streamline the Accounts Payable process where options are available.
- Team Supervision: Supervise and mentor the Accounts Payable assistants on a day-to-day basis.
- AP Month Schedule: Manage the AP month schedule and team to ensure all deadlines are met on time.
- Invoice Processing: Responsible for timely and accurate processing of invoices, from receipt to final payment to ensure suppliers are paid accurately and on time.
- Urgent Payment Proposals: Review weekly urgent payment proposals.
- Payment Runs: Review and assist with processing two payment runs a month (mid-month and month-end).
- Supplier Set Ups: Review Supplier Set ups.
- Purchase Ledger: Maintain the purchase ledger in SAP and allocate payments.
- AP Transactions: Responsible for all AP transactions and ensuring they adhere to company policies.
- Supplier Statements: Responsible for reconciliation of all supplier statements and ensuring SAP transactions are correctly recorded for all supplier accounts.
- Supplier Relationships: Maintain a professional relationship with all suppliers and be their main point of contact.
- Balance Sheet Reconciliations: Responsible for Accounts Payable Balance sheet reconciliations.
- User Guides: Review and update all user guides and provide training and support to all employees across the business on Concur.
- Purchase Order Process: Manage the purchase order process, develop reporting around PO compliance, implement a no PO no pay policy.
- GL & Cost Centre/Project Coding: Review GL & Cost centre/Project coding before invoices are posted into SAP.
- Invoice Issues: Solve issues and queries on invoices in collaboration with the purchaser on Concur.
- Concur Support: Manage all Concur support help desk tickets.
- Prepayments: Prepare monthly prepayments and set up recurring journals in SAP.
- Month-End Accruals: Prepare Month-End Accruals.
- Experience: Minimum 2 years' experience in an AP manager role.
- Accuracy: High level of accuracy with analytical skills.
- Communication: Excellent written and verbal communication skills, ability to communicate effectively with people at all levels.
- Technical Skills: Confident using MS packages (Word, Excel, etc).
- Workload Management: Must be able to manage your own workload and prioritise effectively.
- Team Performance: Focused on team performance and service delivery.
- Work Environment: Happy working in a busy, fast-paced office environment.
