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Administrative Support Specialist

2 months ago

Woking, Surrey, United Kingdom Asahi Europe & International Full time
Administrative Support Specialist

Asahi Europe & International is seeking an experienced Administrative Support Specialist to join our Office Management Team. This is a fixed-term position until June 2025.

The successful candidate will provide administrative support to all AEIL teams, cooperate on assigned tasks, and manage the calendar of senior managers. They will also be the main business partner for travel agencies, travelers, and travel-related suppliers, maintaining centralized control and travel management for the AEI Group.

Key Responsibilities:
  • Manage daily administrative tasks for the AEIL team, including filtering and distributing internal and external emails and correspondence, editing documents, meeting guests, preparing expenses, making reservations, and supporting the organization of internal and external meetings, company events, and departmental teambuildings.
  • Provide clerical assistance for senior managers, ensuring travel and accommodation arrangements, preparing business travel claims and expense reports, and supporting with invoices, orders, attendance, cash/card balance, and document signatures.
  • Drive communication between the travel agency and AEI travelers, setting up, controlling, and checking SLAs with the travel agency. Analyze processes, spend, and tools, proposing improvements and a user-friendly approach.
  • Promote professional behavior in the workplace, keeping all information confidential, and ensuring that outputs are prioritized and completed according to customer requirements.
Requirements:
  • Secondary school education as a minimum
  • Relevant knowledge and experience in the Assistants role and of administration duties
  • Travel Management experience is an advantage
  • Proficiency in English
  • Strong organizational skills
  • Good PC knowledge (MS office, Concur)
  • Minimum 3 years' experience in an international company
  • Driving license B is an advantage
Benefits:
  • 5-10% Annual bonus
  • Beer Allowance
  • Subsidised on-site Cafe
  • Industry-leading pension contribution
  • Private Healthcare
  • Life Assurance
  • Private Dental insurance
  • 25 days holiday with option to purchase 5 extra days
  • Flexible Working

We are committed to nurturing a workplace where we celebrate and respect differences, and support everyone to be true to who they are. At Asahi Europe and International, we believe you can SHINE AS YOU ARE - no matter your age, gender, ethnicity, sexual orientation, disabilities, religion, or beliefs. We want to support you to be courageous in your individuality and to know that whoever you are and whatever your circumstances, you can belong with us without having to conform.