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Bid Coordinator

2 months ago

StratforduponAvon, Warwickshire, United Kingdom Hays Specialist Recruitment Limited Full time

About the Role:

We are seeking a highly organized and detail-oriented Bid Administrator to join our team at Hays Specialist Recruitment Limited. As a Bid Administrator, you will play a crucial role in supporting the bid management team in preparing and submitting bids to clients.

Key Responsibilities:

  • Complete client documentation as per individual client requests
  • Update and maintain client portals and alerts with insurance and policy information
  • Respond to ad-hoc queries from the business or our clients
  • Manage and update Bid Administrator Manual
  • Prepare bids in response to client requirements that meet bid brief (as laid down by Bid Manager/Director)
  • Develop responses that convey operational and commercial solution(s) in a clear and concise manner
  • Use effective prose to reflect key themes and sales messages that the bid text must convey
  • Create custom sections of text when directed by the Bid Manager/Bid Director
  • Ensure proposals are produced within required timescales
  • Adhere to Hays writing and style guides, including tone of voice / grammar
  • Compliance with corporate policies, procedures and brand protocols
  • Assist Bid Managers/Directors in completing online Bids and RFIs
  • Prepare final bid documentation for postal deadlines

Requirements:

  • Strong communication skills, confident and articulate in all communications and at all levels (i.e., face-to-face, telephone and written)
  • Excellent attention to detail, maintaining high standards of delivery, quality and accuracy
  • Presents, explains and interprets information accurately and clearly
  • Excellent grammar and writing skills
  • Highly organized
  • Ability to understand a client's needs and contribute to solution formation
  • Good team worker; able to build and maintain positive and open working relationships with colleagues
  • Able to liaise effectively with Hays departments and clients to define/clarify requirements and collate relevant data/information
  • Computer literate and familiar with MS Office applications (Word, Excel, PowerPoint, Outlook) and others
  • Self-motivated to set and prioritize work schedule and manage time effectively. Thinks ahead and pre-empts potential problems. Pro-active approach
  • Highly flexible approach to react to changes within the business, quick to identify which tasks are a priority
  • Faces all challenges and problems with a sense of responsibility and self-management, following issues through to resolution.

What We Offer:

  • A culture built on rewarding success and opportunities for rapid career progression.
  • Access to the best technology in the industry and renowned training programs.
  • Flexible hybrid working patterns.
  • Opportunities for global career advancement.
  • Incentives and rewards to recognize performance.
  • Employee well-being initiatives and benefits.
  • Referral bonus scheme.
  • Support networks and communities within Hays.
  • Paid charity day and collaboration with charity partners.