Executive Assistant

2 weeks ago

London, Greater London, United Kingdom Clarion Events Full time
About the Role

We are seeking a highly skilled and experienced Executive PA to join our dynamic team at Clarion Events. As a key member of our senior management team, you will provide exceptional administrative support to our senior executives, ensuring seamless day-to-day operations and contributing to the success of our business.

Key Responsibilities
  • Diary Management: Coordinate and manage the diaries of four senior executives, ensuring their schedules are up-to-date and accurately reflected.
  • Travel Arrangements: Research, book, and arrange travel itineraries, visas, and travel documentation as required.
  • Administration: Manage travel expenses, reconcile credit cards, raise purchase orders, and invoices, and set up new suppliers as directed by the executives.
  • Meeting Preparation: Prepare directors for meetings, including booking meeting rooms, arranging catering and refreshments, and preparing meeting materials.
  • General Support: Provide general administrative support to the wider team and directors as needed.
  • Coverage: Cover work during holiday or sick leave within the team and provide general assistance with overflow work during busy periods.
Requirements
  • Experience: Previous solid PA experience within a scaled business.
  • Organisational Skills: Excellent organisational skills, with exceptional attention to detail.
  • Communication Skills: Excellent written and spoken communication skills.
  • Technical Skills: Proficient user of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
  • Personal Qualities: Professional and enthusiastic attitude, with the ability to work autonomously and meet tight deadlines.
About Clarion Events

Clarion Events is a leading global event organiser, producing and delivering innovative and market-leading events since 1947. We are committed to building a diverse and inclusive team and offer a range of benefits, including 25 days' holiday, end-of-year wellbeing shutdown, and a pension scheme.

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