Senior Administrative Assistant

4 weeks ago

Swansea, City and County of Swansea, United Kingdom New Directions Holding Full time
Job Purpose

New Directions is seeking a highly skilled and experienced Administration & Organisation Assistant to join our team in a local Primary school, covering maternity leave starting April 2025.

Key Responsibilities
  • Organise and supervise administrative systems within the school.
  • Contribute to the planning, development, and monitoring of support services.
  • Manage support staff, including coordination and delegation of relevant activities.
  • Take a lead role in planning, development, design, organisation, and monitoring of support systems/procedures/policies.
  • Line Management responsibilities where appropriate.
  • Manage support staff.
  • Liaise between managers/teaching staff and support staff.
  • Hold regular team meetings with managed staff.
  • Undertake admin tasks recruitment/induction/appraisal/training/mentoring for other staff.
Administrative Duties
  • Take lead role in the development and maintenance of record/information systems.
  • Provide detailed analysis and evaluation of data/and produce detailed reports/information as required.
  • Produce, and respond to, complex correspondence.
  • Provide organisational and complex advisory personal support to other staff.
  • As Clerk to Governors Provide organisational and complex advisory support to the Governing Body.
  • Manage complex administrative procedures.
  • Be responsible for completion and submission of complex forms, returns etc., including those to outside agencies eg. DfES.
  • Manage the administration of Payroll system.
  • Manage the administration of Personnel issues.
Resources
  • Working with the HT be responsible for the selection and management of resources, including management of a budget and regular audit of resource.
  • Working with the HT take a lead role in the administration for the recruitment of support staff and in managing associated employment procedures.
  • Provide advice and guidance to staff and others on complex issues.
  • Undertake research and obtain and feedback to the HT, information to inform decisions.
  • Take a lead role in procurement and securing sponsorship/funding.
  • Manage service contracts.
  • Manage school licences and insurance.
  • Working with HT have an active role in marketing and promoting the school.
  • Manage facilities including premises, lettings and associated income, building and projects etc.
  • Manage financial administration procedures.
  • Support the HT with the planning, monitoring and evaluation of budget.
  • Working with the HT be involved in the management of expenditure within an agreed budget.
  • Working with the HT and senior management team be actively involved in Health and Safety management of the school.
Responsibilities
  • Comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
  • Be aware of and support differences and ensure equal opportunities for all.
  • Contribute to the overall ethos/work/aims of the school.
  • Develop constructive relationships and communicate with other agencies/professionals.
  • Share expertise and skills with others.
  • Participate in training and other learning activities and performance development as required.
  • Recognise own strengths and areas of expertise and use these to advise and support others.
General Duties
  • To ensure that all activities are carried out in accordance with Equal Opportunities legislation and the City and County of Swansea Equal Opportunity Policy.
  • To undertake the Personal Health and Safety responsibilities within the HASAWA 1974.
  • To undertake any other duties as may reasonably be required commensurate with the level of the post.
Requirements
  • Several years experience working in office environment at a senior level.
  • Experience of managing or leading a team.
  • NVQ Level 4 or equivalent qualification or experience in relevant discipline.
  • Excellent numeracy/literacy skills.
Knowledge and Skills
  • Effective use of specialist ICT packages.
  • Use of specialist equipment/resources.
  • Full working knowledge of relevant policies/codes of practice/legislation.
  • Ability to organise, lead and motivate other staff.
  • Ability to plan and develop systems.
  • Ability to relate well to children and adults.
  • Work constructively and flexibly as part of a team, understanding school roles and responsibilities and your own position within these.
  • Ability to self-evaluate learning needs and actively seek learning opportunities.
  • Excellent communication skills - verbal and writing.
Special Requirement

This post requires a Standard/Enhanced Level of Criminal Records Bureau Disclosure. The successful candidate will need to complete a CRB application form. Further information about the Disclosure Scheme is available at www.disclosure.gov.uk or from the Personnel Section, Room G.1.5, County Hall, Swansea.

New Directions Education Ltd is acting as an Employment Agency in relation to this vacancy.

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