Senior Administrative Officer

1 week ago

Swansea, City and County of Swansea, United Kingdom New Directions Holding Full time

We are seeking a highly skilled and experienced Senior Administrative Officer to join our team at New Directions Holding. The successful candidate will be responsible for providing administrative support to our school, covering maternity leave starting in April 2025.

Key Responsibilities:

Organise and supervise administrative systems within the school.

Contribute to the planning, development, and monitoring of support services.

Manage support staff, including coordination and delegation of relevant activities.

Administrative Duties:

Take a lead role in planning, development, design, organisation, and monitoring of support systems/procedures/policies.

Line Management responsibilities where appropriate.

Manage support staff.

Liaise between managers/teaching staff and support staff.

Hold regular team meetings with managed staff.

Undertake admin tasks recruitment/induction/appraisal/training/mentoring for other staff.

Resources:

Working with the HT be responsible for the selection and management of resources, including management of a budget and regular audit of resource.

Working with the HT take a lead role in the administration for the recruitment of support staff and in managing associated employment procedures.

Provide advice and guidance to staff and others on complex issues.

Undertake research and obtain and feedback to the HT, information to inform decisions.

Take a lead role in procurement and securing sponsorship/funding.

Manage service contracts.

Manage school licences and insurance.

Working with HT have an active role in marketing and promoting the school.

Manage facilities including premises, lettings and associated income, building and projects etc.

Manage financial administration procedures.

Support the HT with the planning, monitoring and evaluation of budget.

Working with the HT and senior management team be actively involved in Health and Safety management of the school.

Responsibilities:

Comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.

Be aware of and support differences and ensure equal opportunities for all.

Contribute to the overall ethos/work/aims of the school.

Develop constructive relationships and communicate with other agencies/professionals.

Share expertise and skills with others.

Participate in training and other learning activities and performance development as required.

Recognise own strengths and areas of expertise and use these to advise and support others.

General Duties:

To ensure that all activities are carried out in accordance with Equal Opportunities legislation and the City and County of Swansea Equal Opportunity Policy.

To undertake the Personal Health and Safety responsibilities within the HASAWA 1974.

To undertake any other duties as may reasonably be required commensurate with the level of the post.

The Authority retains the right to implement changes in job descriptions to reflect changes in the demands of the post and this will be done in consultation with you.

Requirements:

Several years experience working in office environment at a senior level.

Experience of managing or leading a team.

NVQ Level 4 or equivalent qualification or experience in relevant discipline.

Excellent numeracy/literacy skills.

Effective use of specialist ICT packages.

Use of specialist equipment/resources.

Full working knowledge of relevant policies/codes of practice/legislation.

Ability to organise, lead and motivate other staff.

Ability to plan and develop systems.

Ability to relate well to children and adults.

Work constructively and flexibly as part of a team, understanding school roles and responsibilities and your own position within these.

Ability to self-evaluate learning needs and actively seek learning opportunities.

Excellent communication skills - verbal and writing.

Special Requirement:

This post requires a Standard/Enhanced Level of Criminal Records Bureau Disclosure. The successful candidate will need to complete a CRB application form. Further information about the Disclosure Scheme is available at www.disclosure.gov.uk or from the Personnel Section, Room G.1.5, County Hall, Swansea.

New Directions Education Ltd is acting as an Employment Agency in relation to this vacancy.

  • Senior Administrative Officer

    6 days ago

    Swansea, City and County of Swansea, United Kingdom New Directions Holding Full time

    Job SummaryNew Directions Holding is seeking a highly skilled and experienced Administration & Organisation Assistant to join our team. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our local Primary school.Key ResponsibilitiesOrganisational Support:Supervise and coordinate administrative systems within...

  • Administrative Support Officer

    2 weeks ago

    Swansea, City and County of Swansea, United Kingdom City & County of Swansea Full time

    About the RoleThe City & County of Swansea is seeking a highly organised and skilled Administrative Support Officer to join our Deprivation of Liberty Team within Adult Social Services.This exciting opportunity involves working closely with the Team Manager, Seniors and Social Workers within the team, providing administrative support including processing...

  • Administrative Support Officer

    7 days ago

    Swansea, City and County of Swansea, United Kingdom City & County of Swansea Full time

    About the RoleThe City & County of Swansea is seeking a highly organised and skilled Administrative Support Officer to join our Deprivation of Liberty Team within Adult Social Services.This exciting opportunity involves working closely with the Team Manager, Seniors and Social Workers within the team, providing administrative support including processing...

  • Administrative Support Officer

    1 month ago

    Swansea, City and County of Swansea, United Kingdom City & County of Swansea Full time

    About the RoleThe City & County of Swansea is seeking a highly organized and skilled Team Clerical Officer to join our Deprivation of Liberty Team within Adult Social Services.This exciting opportunity involves working closely with the Team Manager, Seniors, and Social Workers within the team to provide administrative support, including processing referrals,...

  • Administrative Support Officer

    3 weeks ago

    Swansea, City and County of Swansea, United Kingdom City & County of Swansea Full time

    Job SummaryWe are seeking a highly organized and skilled Administrative Support Officer to join our team within Adult Social Services. The successful candidate will provide administrative support to the team, including processing referrals, liaising with GP's, raising orders, and processing invoices.Key ResponsibilitiesProvide administrative support to the...

  • Administrative Support Officer

    3 weeks ago

    Swansea, City and County of Swansea, United Kingdom City & County of Swansea Full time

    Job SummaryWe are seeking a highly organized and skilled Administrative Support Officer to join our team within Adult Social Services. The successful candidate will provide administrative support to the team, including processing referrals, liaising with GP's, raising orders, and processing invoices.Key ResponsibilitiesProvide administrative support to the...

  • Administrative Support Officer

    1 week ago

    Swansea, City and County of Swansea, United Kingdom City & County of Swansea Full time

    About the RoleThe City & County of Swansea is seeking a highly organised and skilled Administrative Support Officer to join our Deprivation of Liberty Team within Adult Social Services.This exciting opportunity involves working closely with the Team Manager, Seniors and Social Workers within the team, providing administrative support including processing...

  • Administrative Support Officer

    6 days ago

    Swansea, City and County of Swansea, United Kingdom City & County of Swansea Full time

    About the RoleThe City & County of Swansea is seeking a highly organised and skilled Administrative Support Officer to join our Deprivation of Liberty Team within Adult Social Services.This exciting opportunity involves working closely with the Team Manager, Seniors and Social Workers within the team, providing administrative support including processing...

  • Office Administrator

    4 weeks ago

    Swansea, City and County of Swansea, United Kingdom The Recruitment Co. Full time

    Office AdministratorThe Recruitment Co. is seeking an experienced Office Administrator to join our client's team in the Gorseinon area. This is a full-time position, working 8:30am to 16:30pm, Monday to Friday, with a salary of up to £30,000 per annum.This role requires an individual with excellent organisational skills, able to assist and support the Sales...

  • Office Administrator

    4 weeks ago

    Swansea, City and County of Swansea, United Kingdom The Recruitment Co. Full time

    Office AdministratorThe Recruitment Co. is seeking an experienced Office Administrator to join our client's team in the Gorseinon area. This is a full-time position, working 8:30am to 16:30pm, Monday to Friday, with a salary of up to £30,000 per annum.This role requires an individual with excellent organisational skills, able to assist and support the Sales...

  • Office Administrator

    1 month ago

    Swansea, City and County of Swansea, United Kingdom The Recruitment Co. Full time

    Office AdministratorThe Recruitment Co. is seeking an experienced Office Administrator to join our client's team in the Gorseinon area. This is a full-time position, working 8:30am to 16:30pm, Monday to Friday, with a salary of up to £30,000 per annum.This role requires an individual with excellent organisational skills, able to assist and support the Sales...

  • Office Administrator

    1 month ago

    Swansea, City and County of Swansea, United Kingdom The Recruitment Co. Full time

    Office AdministratorThe Recruitment Co. is seeking an experienced Office Administrator to join our client's team in the Gorseinon area. This is a full-time position, working 8:30am to 16:30pm, Monday to Friday, with a salary of up to £30,000 per annum.This role requires an individual with excellent organisational skills, able to assist and support the Sales...

  • Administrative Support Officer

    1 month ago

    Swansea, City and County of Swansea, United Kingdom City & County of Swansea Full time

    About the RoleThe City & County of Swansea is seeking a highly organised and skilled Team Clerical Officer to join our Deprivation of Liberty Team within Adult Social Services.This exciting role involves working closely with the Team Manager, Seniors and Social Workers within the team, providing administrative support including processing referrals, liaising...

  • Administrative Support Officer

    1 month ago

    Swansea, City and County of Swansea, United Kingdom City & County of Swansea Full time

    About the RoleThe City & County of Swansea is seeking a highly organised and skilled Team Clerical Officer to join our Deprivation of Liberty Team within Adult Social Services.This exciting role involves working closely with the Team Manager, Seniors and Social Workers within the team, providing administrative support including processing referrals, liaising...

  • Office Administrator

    4 weeks ago

    Swansea, City and County of Swansea, United Kingdom The Recruitment Co. Full time

    Office AdministratorThe Recruitment Co. is seeking an experienced Office Administrator to join our client's team in the Gorseinon area. This is a full-time position, working 8:30am to 16:30pm, Monday to Friday, with a salary of up to £30,000 per annum.This role requires an individual with excellent organisational skills, able to assist and support the Sales...

  • Office Administrator

    4 weeks ago

    Swansea, City and County of Swansea, United Kingdom The Recruitment Co. Full time

    Office AdministratorThe Recruitment Co. is seeking an experienced Office Administrator to join our client's team in the Gorseinon area. This is a full-time position, working 8:30am to 16:30pm, Monday to Friday, with a salary of up to £30,000 per annum.This role requires an individual with excellent organisational skills, able to assist and support the Sales...

  • Administrative Support Officer

    3 weeks ago

    Swansea, City and County of Swansea, United Kingdom City & County of Swansea Full time

    About the RoleThe City & County of Swansea is seeking a highly organised and skilled Team Clerical Officer to join our Deprivation of Liberty Team within Adult Social Services.This exciting opportunity involves working closely with the Team Manager, Seniors, and Social Workers within the team, providing administrative support including processing referrals,...

  • Administrative Support Officer

    3 weeks ago

    Swansea, City and County of Swansea, United Kingdom City & County of Swansea Full time

    About the RoleThe City & County of Swansea is seeking a highly organised and skilled Team Clerical Officer to join our Deprivation of Liberty Team within Adult Social Services.This exciting opportunity involves working closely with the Team Manager, Seniors, and Social Workers within the team, providing administrative support including processing referrals,...

  • Administrative Support Officer

    1 month ago

    Swansea, City and County of Swansea, United Kingdom City & County of Swansea Full time

    About the RoleThe City & County of Swansea is seeking a highly organised and skilled Team Clerical Officer to join our Deprivation of Liberty Team within Adult Social Services.This exciting opportunity involves working closely with the Team Manager, Seniors, and Social Workers within the team, providing administrative support including processing referrals,...

  • Administrative Support Officer

    1 month ago

    Swansea, City and County of Swansea, United Kingdom City & County of Swansea Full time

    About the RoleThe City & County of Swansea is seeking a highly organised and skilled Team Clerical Officer to join our Deprivation of Liberty Team within Adult Social Services.This exciting opportunity involves working closely with the Team Manager, Seniors, and Social Workers within the team, providing administrative support including processing referrals,...