Construction Administrator

4 days ago

Kingsbridge, Devon, United Kingdom Vistry Group Full time
Job Title: Construction Administrator

We are seeking a highly organized and detail-oriented Construction Administrator to join our team at Vistry Group. As a key member of our construction team, you will play a vital role in ensuring the smooth delivery of our residential housing projects.

Key Responsibilities:
  • Implement and manage Vistry Governance procedures to ensure compliance and quality assurance.
  • Collaborate with the Build Team to collate and distribute reports on Partner Delivery, including Affordable/Additionality Contracts and PRS Contracts.
  • Maintain and develop key working relationships with our Delivery Partners to ensure effective communication and collaboration.
  • Produce, update, and deliver the Home User Guide (HUG) with relevant handover/completion information to achieve handover/completion criteria with our delivery partners.
  • Attend internal project meetings and delivery partner meetings to ensure a smooth transition from build to completion.
  • Support the Build Team by collating, issuing, and closing out Delivery Partner snagging sheets via the supply chain.
  • Manage documents for multiple projects, ensuring Teams Channels and Project Folders are created, and documents are uploaded accurately and timely.
  • Work with procedures, guidance, and forms contained within the corporate Business Management System (BMS).
  • Maintain knowledge and understanding of the Document Control process at operational level.
  • Ensure documentation follows approvals process and carry out quality assurance checks on all information uploaded.
  • Ensure all documents are up to date and completed correctly prior to internal or external audits.
  • Ensure external documentation is identified and distributed as agreed.
  • Manage user accounts, permissions, and provide systems training.
  • Support internal and external users regarding system issues.
  • Print/organize print service for drawings when required.
  • Liaise with production team regarding handover information/documentation.
  • Support, encourage, and facilitate collaboration and teamwork to ensure everyone fulfils their duties to the best of their abilities.
  • Ensure all affordable and PRS specifications are effectively communicated to the Build, Technical, and Commercial teams.
  • Prepare and collate reports, including minutes of meetings, such as Partner Delivery, JV/Partner delivery reporting, Project Review Minutes, Contractors Meetings, and Board reports.
  • Ensure the CML or PC dates are planned to ensure all required handover information is in place on time.
  • Attend and contribute towards weekly/monthly Partner meetings, Monthly project review meetings, supply chain meetings, and collaborative planning meetings.
Requirements:
  • IT literate - Office 365
  • Experience of using Viewpoint 4Projects
  • Experience in residential housing delivery
  • Knowledge and understanding of the Document Control process at operational level
  • Minimum of two years' experience of carrying out a similar role
  • IT literate - Office 365 preferable
  • Viewpoint/SharePoint
  • Working with many stakeholders and cross-department collaboration
  • Strong time management skills with an ability to prioritize
  • Able to work under own initiative, having good decision-making skills and a keen sense of responsibility
  • Problem resolution in a timely manner
  • Excellent communication and interpersonal skills with the ability to effectively liaise and coordinate activities between departments
  • Great attention to detail
  • Prioritize workload when managing multiple contracts/tasks
  • To have a positive and flexible approach to work, integrate with the existing team, and provide support and guidance to others when required
Desirable:
  • Knowledge of other DC systems
  • HNC in Computer Science, Business Administration, or similar
  • Consortium/JV arrangements
  • Ability to understand and interpret construction drawings and documents
  • Highly literate and able to understand and interpret legal documentation
About Vistry Group:

We're Vistry Group, the UK's leading provider of affordable mixed-tenure homes. Our core values of integrity, caring, and quality shape all we do; our partnership-led approach helps us build sustainable communities where they're needed most.

You're probably familiar with our unmatched portfolio of brands: Linden Homes, Bovis Homes, and Countryside Homes. We also have Vistry Works, our timber frame manufacturing operation, and Vistry Services, our support functions. Together, we build more than homes, so there's nowhere better to build your career.

We're proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. Join us in making Vistry.

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