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Administrative Support Specialist

2 months ago

Glasgow, Glasgow City, United Kingdom Sodexo Full time
Job Overview

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Sodexo. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our administrative functions.

Key Responsibilities
  • Provide administrative support to the Technical Team Support Manager/Senior Technical Services Manager
  • Collate and process engineer attendance via internal time management systems and SAP
  • Utilize internal CAFM systems to manage and maintain accurate records
  • Process invoices on SAP/Basware and serve as the escalation point for the accounts team
  • Liaise with TFM's/GSM's and other staff to ensure seamless service delivery across the contract
  • Adhere to company and client health and safety requirements
  • Provide coverage for other regions as needed
  • Verify and ensure accuracy of quotations and contract change requests
  • Support during and after internal or external audits
Requirements
  • Enthusiastic and passionate about administrative work
  • Adaptable and able to work flexibly to meet workload demands
  • Excellent organizational and planning skills, with attention to detail
  • Able to work under pressure and meet deadlines
  • Self-starter with excellent time management skills
  • Excellent communication and problem-solving skills
  • Valid driving license, as site visits will be required
  • Strong IT skills
Preferred Qualifications
  • Prior experience working on a multi-site facilities contract
  • Experience with Payroll and Billing systems (SAP, SAGE, etc.)
  • Experience with CAFM systems (Maximo, Evolution, etc.)
  • Prior knowledge of month-end finance collation
What We Offer
  • Unlimited access to an online platform offering mental health and wellbeing support
  • Employee Assistance Programme for everyday issues or larger problems
  • Access to a 24hr virtual GP Service
  • Sodexo Discounts Scheme, offering great deals 24/7
  • Save for your future with the Mercer Aspire Pension Plan
  • Opportunities for growth and development throughout your career at Sodexo
  • Bike to Work Scheme to promote a healthy work-life balance