Production Coordinator

3 weeks ago

London, Greater London, United Kingdom Make It Happen Recruitment Full time
Job Description

We are seeking a highly organized and detail-oriented Production Coordinator to join our team. The successful candidate will be responsible for ensuring timely and successful deliveries to our stores and wholesale customers, while managing the product life cycle from order placement through to delivery to warehouse.

The Production Coordinator will be responsible for:

  • Raising supplier orders and negotiating delivery dates and incoterms.
  • Accurately updating and maintaining PO information and shipment schedule on internal worksheets.
  • Proactively following up orders weekly with factories and chasing shipment samples, QC reports, and any documents for approval prior to shipment.
  • Booking, approving, and following up order inspections with factories.
  • Working closely with the Design team and Wholesale team to review product and packaging requirements to ensure smooth transition into production.
  • Managing customer testing and shipping portals.
  • Establishing and maintaining close communication with factories to ensure smooth delivery and quality standard of goods.
  • Managing factory compliance (audit reports) and approvals for licensed products.
  • Quality checking and measuring shipment samples against approved PP samples and specs.
  • Liaising with the Merchandising and Design teams for commercial decisions on any quality issues and delivery delays that may arise, levying penalties to factories where required.
  • Keeping portals for Licensed products up to date: uploading production sample imagery and monitoring distribution approval.
  • Managing the Cosmetic Product Notification Portal and keeping PIF files up to date.
  • Checking and approving supplier invoices.
  • Working closely with the Production Admin Assistant, Senior Production Coordinator, and Production Manager.
  • Attending regular meetings with Suppliers, Wholesale, and Merchandise teams.

The ideal candidate will have:

  • Minimum 3 years' experience working in a busy production role.
  • Experience working with factories/suppliers based in the Far East would be highly advantageous.
  • Mandarin Chinese language ability is a plus but not essential.
  • Netsuite Experience is a plus but not essential.
  • Strong organizational skills with the ability to prioritize.
  • Proactive with problem-solving skills and strong attention to detail.
  • Outstanding communication skills both externally and at all levels internally.
  • Excellent knowledge of Microsoft Office.
  • Willing to adapt and take on new challenges and driven to continually improve.
  • Enthusiastic, self-confident, and self-motivated.
  • A passion for production.

What's on offer:

  • Salary: up to 40K.
  • Progression and career development at a rapidly growing company.
  • A fun and relaxed office environment.
  • Unlimited Paid Holiday – yes that is correct.
  • Flexi time – start early/finish early or start later/finish later.
  • Up to 50 WFH days a year.
  • Regular company social events.
  • Wine Time every Friday afternoon.

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