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Accounting Support Specialist

2 months ago

Middlesbrough, Middlesbrough, United Kingdom EA First Full time

Job Summary

EA First is seeking a highly skilled and motivated Financial Assistant to join our team in Middlesborough. As a key member of our finance department, you will be responsible for providing administrative support to the wider team, with a focus on purchase ledger, sales ledger, and bank responsibilities.

About the Role

This is an excellent opportunity for a candidate looking to progress through the end levels of their AAT qualifications, with the business supporting them through that process. You will work closely with the management team to identify and implement changes to improve process efficiencies, and support internal and external audits as directed.

Key Responsibilities

  • Purchase Ledger Responsibilities
    • Transition Management: Lead the migration of invoices and orders, liaising with suppliers to update relevant details.
    • Order Processing: Manage and process purchase orders as needed.
    • Supplier Communication: Send approved purchase orders to suppliers when necessary.
    • Invoice Registration: Accurately register purchase invoices against approved purchase orders, following established financial procedures.
    • Invoice Discrepancies: Investigate and resolve invoices that do not match approved purchase orders.
    • Prepayment Identification: Identify purchase invoices requiring prepayment and notify management prior to processing.
    • Query Resolution: Professionally and efficiently address queries from suppliers and stakeholders.
    • Order Review: Regularly review open purchase orders, investigating and resolving any that have been open for over 30 days.
    • Supplier Reconciliation: Reconcile supplier statements with their respective accounts on the creditors ledger.
    • Credit Card Management: Process credit card transactions and payments.
    • Expense Processing: Handle staff expense claims, ensuring compliance with the staff expenses policy.
    • Supplier Setup: Request the setup of new suppliers, providing accurate and verified supplier information.
  • Sales Ledger Responsibilities
    • Invoice Preparation: Prepare sales invoices as instructed by management.
  • Bank Responsibilities
    • Transaction Posting: Record cash receipts and payments as required.
  • Additional Responsibilities
    • Process Improvement: Assist in identifying and implementing changes to improve process efficiencies.
    • Audit Support: Support internal and external audits as directed.
    • Confidentiality: Maintain strict confidentiality regarding business matters and ensure sensitive information is protected.

Requirements

ESSENTIAL – AAT qualifications to level 3, 4 or fully qualified.

ESSENTIAL – Current experience working within an assistant accountant or equivalent capacity.

ESSENTIAL – Proficient in performing various tasks that require applying financial rules and procedures, along with operating IT systems, including spreadsheets and finance software.

ESSENTIAL – Knowledgeable about the Data Protection Act 1998 and GDPR, ensuring that all administrative and financial processes adhere to security, accuracy, and relevance standards for personal data.