Executive Assistant

2 months ago

London, Greater London, United Kingdom Mandarin Recruitment Full time
Job Opportunity for Mandarin Speaking Executive Assistant

We are seeking a highly skilled and experienced Executive Assistant to join our team at Mandarin Recruitment. As an Executive Assistant, you will provide administrative support to our Managing Director and be responsible for overseeing human resources operations for our UK and HK offices.

Key Responsibilities:

  • Manage human resources operations, including recruitment, payroll management, onboarding and offboarding processes, and HR record maintenance.
  • Collaborate with the Managing Director to review, revise, and draft commercial contracts and other legal documentation with clients and suppliers.
  • Manage the Managing Director's schedule, including scheduling daily appointments and coordinating business travel arrangements.
  • Ensure the accuracy and organization of company files and records, with a focus on maintaining up-to-date documentation.
  • Develop and update company policies to ensure compliance with relevant regulations and industry standards.
  • Handle general office management duties, including supply procurement and communication with the office management team.
  • Provide assistance with various administrative and personal assistant tasks as needed.

Requirements:

  • Proficient communication abilities in both English and Chinese languages.
  • Minimum of 5 years of professional experience in administrative roles, encompassing personnel management, legal affairs, and contract administration responsibilities.
  • Extensive background in providing office and executive assistant support.
  • Strong organizational and time management capabilities, adept at prioritizing tasks efficiently.
  • Displays meticulous attention to detail and effective problem-solving skills, capable of working autonomously.
  • Outstanding written and verbal communication skills. Fluency in English is essential, while proficiency in written and spoken Chinese is advantageous.
  • Competence in utilizing office software and Google services, including word processing, spreadsheets, and presentation tools.
  • Ability to handle confidential information with the utmost discretion.
  • Proactive mindset and eagerness to acquire knowledge about new technologies, systems, and information.

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