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Chief of Staff to the CEO

2 months ago

London, Greater London, United Kingdom 19 London Full time

We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our President and their Deputy at our London offices. As a key member of our team, you will be responsible for managing complex travel arrangements, organizing visas, and facilitating a smooth transition as the Deputy assumes the role.

The ideal candidate will be a purpose-driven and highly organized individual with experience supporting C-suite executives. They must demonstrate outstanding administrative skills, including diary and inbox management, research, and meeting preparation. The ability to multitask and work at a fast pace with constantly changing requirements is essential.

We are looking for someone who is personable, able to build rapport easily, and has a good knowledge of, or previous experience working in or with other cultures. The successful candidate will be dedicated and committed, with a strong attention to detail and the ability to work independently with minimal supervision.

The role involves managing complex travel arrangements, organizing visas, and facilitating a smooth transition as the Deputy assumes the role. The ideal candidate will be able to react and respond to tasks promptly, with excellent time management and gatekeeping skills. They will also be resourceful, have a keen eye for detail, and take a proactive approach to problem-solving.

The position offers a competitive salary, generous holiday allowance, medical cover, pension, and a daily meal provided onsite. If you are a highly skilled and experienced Executive Assistant looking for a new challenge, please apply.

Key Responsibilities:

  • Travel planning and coordination, both nationally and internationally
  • Organisation of Visas
  • Assist in the deputy's relocation to the UK
  • Highly skilled in diary and inbox management
  • Communicate with the President and deputy as well as their teams
  • Research and meeting preparation
  • General administrative tasks
  • Compose, prepare, and manage all correspondence
  • Assist the principals with any personal matters
  • Facilitate the process and provide assistance as needed during the transitional period

Essential Criteria:

  • Previous experience supporting C-Suite Executives
  • Expert organisational and project management skills with precise attention to detail
  • A high level of proficiency with Microsoft Office and online meeting platforms
  • Able to work at a fast pace with constantly changing requirements
  • Personable and able to build rapport easily
  • Good knowledge of, or previous experience working in or with other cultures
  • Dedicated and committed; an individual who appreciates the importance of being in a critical support role and is willing to step in and assist with ad-hoc requests
  • Flexible to occasionally work outside standard office hours
  • Can work independently with minimal supervision
  • Right to work in the UK
  • Excellent, checkable references