Administrative Assistant

4 weeks ago


SouthendonSea, Southend-on-Sea, United Kingdom Pertemps TM Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team at Pertemps TM. As an Administrative Assistant, you will play a vital role in supporting the management team and ensuring the smooth operation of our office.

Key Responsibilities
  • Coordinate office activities and operations to ensure efficiency and compliance with company procedures
  • Handle telephone and email inquiries in a professional and courteous manner
  • Develop and maintain filing systems to ensure accurate and up-to-date records
  • Schedule and attend meetings, create agendas, and take minutes
  • Organize travel and accommodation for staff members
  • Compose and distribute correspondence, including letters and emails
  • Manage and maintain databases, spreadsheets, and presentations using Microsoft Office software
  • Develop and implement office systems and procedures to improve efficiency and productivity
  • Liaise with staff members in other departments and external contacts
  • Order and maintain stationery and equipment
  • Organize and send outgoing mail and packages
  • Store and maintain confidential documents and computer-based information
  • Perform photocopying, scanning, and printing tasks as required
  • Prepare quotes, tenders, and project reports for management
Requirements
  • Previous experience in a construction or engineering administration role
  • Proficiency in Sage or Eque2 software
  • Strong organizational and time management skills
  • Good understanding of invoicing and purchase order processes
  • Excellent oral and written communication skills
  • Tact, discretion, and respect for confidentiality
  • A pleasant and confident telephone manner
What We Offer
  • A competitive salary of £27,000
  • 20 days holiday plus bank holidays
  • Company pension scheme
  • On-site parking
  • Private medical insurance


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