Senior Partner Support Executive

2 weeks ago

London, Greater London, United Kingdom Freshfields Bruckhaus Deringer Full time

**Executive Assistant Opportunity**

We are seeking a highly motivated and business-focused Executive Assistant to provide effective, proactive, and comprehensive administrative support to our Senior Partner.

This is an excellent opportunity to work closely with senior leadership across the firm and be part of a dynamic global team.

**Key Responsibilities**

  • Manage the Senior Partner's diary and travel arrangements across multiple time zones.
  • Collaborate with the Head of Strategic Projects to prioritize tasks, flag important items, and ensure the Senior Partner is well-prepared for all interactions.
  • Plan, schedule, and manage meetings effectively, including proactive preparation and consolidation of agendas, materials, minutes, and follow-up actions.
  • Communicate with integrity on behalf of the Senior Partner, drafting high-quality correspondence as necessary.
  • Monitor support needs during the Senior Partner's travel and ensure timely support related to itinerary changes, meeting schedule updates, and local logistics.
  • Liaise with the Assistant Centre to delegate administrative tasks, such as expenses, post, couriers, archiving, printing, photocopying, scanning, bundles, and basic travel bookings.
  • Ensure effective document management using the firm's systems, providing ease of access to required information for the Senior Partner.

**Requirements**

We are looking for a service-oriented individual with excellent communication skills, outstanding organizational abilities, and a keen attention to detail.

**Essential Requirements**

  • Ability to thrive in fast-paced environments, managing multiple priorities with professionalism and discretion.
  • A high level of discretion in handling confidential information.
  • Strong problem-solving skills and attention to detail.
  • Excellent interpersonal skills and the ability to build and maintain relationships with key stakeholders at all levels.
  • Flexibility to adapt to changing priorities and work under pressure.

**Desirable Qualifications**

  • Experience supporting very senior executives in an Executive Assistant role.
  • Strong administrative and secretarial skills, with the ability to manage complex schedules and meetings.
  • A high level of proficiency with the MS Office suite.
  • Bachelor's degree or equivalent experience in business administration or a related field.
  • Service-oriented, with strong emotional intelligence, able to take a large amount of information and turn it into actionable deliverables.

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