Executive Assistant to a Senior Partner
1 month ago
We are seeking a highly skilled and experienced Executive Assistant to support our Senior Partner in their daily activities. The successful candidate will be responsible for providing administrative support, managing the Senior Partner's diary, and ensuring the smooth operation of the office.
Key Responsibilities:- Administrative Support: Provide administrative support to the Senior Partner, including preparing for and following up business development meetings, prospective client meetings, and internal meetings.
- Diary Management: Maintain and update the Senior Partner's diary, including booking meetings and lunches, and ensuring that all appointments are up to date.
- Email Management: Monitor the Senior Partner's emails, coordinating incoming emails, drafting responses, and ensuring that all emails have been dealt with.
- Client Management: Manage clients' birthdays, ordering gifts, cards, and setting reminders.
- Travel Arrangements: Make travel arrangements and book accommodation as required.
- Filing and Records: Ensure that filing is up to date, including the Senior Partner's expenses and CPD records.
- IT Support: Set up and coordinate all Zoom meetings for the firm.
- Contact Database: Update the Senior Partner's contact database, particularly in relation to prospective clients, professional connections, and business introducers.
- Office Supplies: Order office stationery and kitchen supplies as required.
- Post and Mail: Collect and distribute post throughout the office.
Requirements:
- Experience: Demonstrable experience of building rapport and interacting with clients effectively.
- Skills: A driven individual with a focus on client service and leading a high-performance culture. Strong numerical ability to analyse financial data and performance metrics. IT technically proficient including Office 365.
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