Purchasing Specialist

3 weeks ago


Pulborough, West Sussex, United Kingdom Terry Parris Associates Ltd Full time
Job Title: Buyer

Location: Pulborough

Employment Type: Permanent/Hybrid, min 3 days onsite

Main Objectives:

Responsible for the timely order placement, supply, and expedition of raw materials, assemblies, and support services to maintain production. Managing select suppliers to ensure on-time delivery while managing inventory levels to prevent shortages and maximize turns. Liaising with Engineering, Planning, Sales, and Manufacturing disciplines (team approach), highly focussed on environmental and ethical trading considerations.

Key Responsibilities:
  • Preparation and distribution of weekly expedite reports to selected supply chain partners, ensuring that all respond, and data is entered into the company ERP system.
  • Analyses exception messages from the ERP system, and places Purchase orders ensuring cost-effective timely delivery.
  • Preparation of document packs (electronic) in support of custom part order needs, (i.e., drawings, BOM's, Gerber files) ready to submit to supply chain partners.
  • Manage selected suppliers to control inventories and ensure timely flow of material.
  • Develop working knowledge of commodities and associated supplier base.
  • Develop a thorough working knowledge of required ERP system.
  • Bring ideas to management and be able to implement necessary process improvements.
  • Able and willing to work necessary hours to meet all project deadlines, travel when necessary.
  • Other duties or responsibilities as assigned.
  • Responsibility for adhering to the Company's ISO 9001 Quality, ISO14001 Environmental and Health and Safety management systems and contributing to continuous improvement initiatives.
Knowledge, Skills and Experience:
  • Strong IT skills and a good working knowledge of MS Office suite.
  • Advanced Microsoft analytical skills desired but not essential.
  • Experience in purchasing electronic or electro-mechanical parts desirable.
  • Hold organisational values, work with integrity and ethically in all situations, and always treat others with respect and consideration, regardless of their status or position.
  1. Persevere in accomplishing tasks or objectives and maintain a sense of urgency about getting results.
  2. Build and maintain relationships that incorporate cooperation, trust, and respect by devoting the appropriate time and energy to facilitate business transactions.
  3. Actively communicate and clearly express ideas and concerns both verbally and in written format in both positive and negative situations. Actively listen, offer full attention when others speak, give verbal and nonverbal cues of interest, ask questions for clarification, and paraphrase to ensure understanding.
  4. Complete work in a thorough and complete manner, provide detailed information, and track details at all times.
  5. Take action to meet the needs of others, respond timely without supervision, and minimise delays.
  6. Maintain composure and remain effective when dealing with frequent job challenges, unexpected disruptions, working with conflicting, delayed, or unclear information.
  7. Collect and research data, analyse the data, and offer recommended solutions.
  8. Excellent problem-solving skills and the ability to show good judgment by isolating causes. Able to work well in-group problem-solving situations, understand consequences of potential decisions, and support and explain reasoning for decisions.
  9. Maintain an appropriate focus on short- and long-term goals, outcomes, and accomplishments. Motivated by results and persist until the goal is reached.


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