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Financial Operations Assistant

2 months ago

Leominster, Herefordshire, United Kingdom Kingspan Full time
About the Role

We are seeking a highly skilled and detail-oriented Financial Operations Assistant to join our Finance team at Kingspan. As a key member of our team, you will play a crucial role in supporting the Accounts Payable team and other departments within the Finance Department.

Key Responsibilities
  • Invoice and Expense Processing: Process invoices from suppliers, including timely recording of purchase order and non-purchase order invoices in Softco and SAP, and ensure appropriate approval of costs as per the authority matrix.
  • Supplier Communication: Contact suppliers and stakeholders within the business to help resolve invoice queries and ensure smooth communication.
  • Expense Review and Approval: Review and approve expense submissions via the Concur platform, and challenge claims in line with the Kingspan Expense Policy.
  • Supplier Statement Reconciliations: Produce supplier statement reconciliations to ensure the accuracy of the accounts payables ledger, and for review by the Accounts Payable Manager.
  • Supplier Details Management: Call suppliers to validate changes to supplier details, and update supplier details within SAP as change notifications are received and verified.
  • Process Improvement: Support the P2P project, helping to make process improvements within departments throughout the business from the initial procurement to the final payment stage.
  • Continuous Improvement: Support the Continuous Improvement project, to highlight areas for streamlining work and increase efficiency within the Finance department.
Requirements
  • Excel Skills: Good Excel skills and the ability to manipulate data.
  • Process Improvement: The ability to challenge current processes and suggest improvements.
Desirable Qualifications and Experience
  • Accounting Qualification: An accounting qualification such as AAT, CIMA or equivalent audit qualification.
  • Ongoing Professional Development: Demonstrable ongoing professional development.
  • Finance or Audit Experience: Previous experience of working within a Finance or Audit department.
  • Manufacturing Experience: Previous experience of working for a manufacturing organisation.
  • SAP and SoftCo Experience: Experience in the use of SAP and SoftCo.
What We Offer
  • Annual Leave: 25 days Annual Leave (Plus Bank Holidays).
  • Profit Related Bonus: Profit Related Bonus.
  • Pension Scheme: Contributory pension scheme.
  • Life Assurance: 4 x salary Life Assurance.
  • Maternity, Paternity & Adoption Leave: Enhanced Maternity, Paternity & Adoption Leave.
  • Buy & Sell Annual Leave: Buy & Sell Annual Leave.
  • Service Recognition Rewards: Service Recognition Rewards.
  • Professional Development: Supported Professional Development.