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Administrative Assistant

2 months ago

Richmond, Greater London, United Kingdom Joss Search & Selection Ltd Full time

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to join our team at Joss Search & Selection Ltd. As a key member of our support staff, you will provide administrative assistance to our director and contribute to the smooth operation of our office.

Key Responsibilities:

  • Travel Arrangements: Coordinate travel plans, book flights and hotels, and manage itineraries.
  • Meeting Coordination: Arrange meetings, prepare agendas, and take minutes.
  • Communication: Liaise with clients, third-party firms, and internal teams to ensure seamless communication.
  • Database Management: Maintain accurate and up-to-date databases and reports.
  • Event Management: Organize and coordinate events, conferences, and meetings.
  • Office Management: Oversee the day-to-day running of the office, including managing office space and supplies.
  • Support to Director: Provide administrative support to our director, including preparing documents, making travel arrangements, and handling correspondence.

Requirements:

  • Strong Organizational Skills: Ability to prioritize tasks, manage multiple projects, and meet deadlines.
  • Excellent Communication Skills: Effective communication with clients, colleagues, and third-party firms.
  • Proactive Approach: Anticipate needs, take initiative, and contribute to the success of the team.
  • Positive Attitude: Friendly, approachable, and enthusiastic demeanor.

What We Offer:

  • Core Hours: 9am-5pm, Monday to Friday.
  • Holiday Entitlement: 25 days per annum, plus bank holidays.
  • Flexible Working: 1 day per week working from home.
  • Pension Contribution: Employer contribution to pension scheme.
  • Discretionary Bonus: Opportunity to earn a discretionary bonus.