Office Administrator

2 weeks ago

London, Greater London, United Kingdom ANOTHER A STORY Full time
Join Our Team: Become a part of our dynamic team and contribute to creating unforgettable brand experiences for luxury clients worldwide.

Role Overview:
As a Junior People & Operations Assistant, you will play a vital role in supporting office operations, HR administration, and sustainability initiatives. This is an excellent opportunity to develop your skills, gain experience, and be part of a creative and supportive work environment.

Key Responsibilities:
* Maintain a well-organized office environment, ensuring all areas are tidy and stocked with necessary supplies.
* Act as the primary point of contact for office-related queries and liaison with external vendors and landlords when needed.
* Manage office purchases, track budgets, and ensure spending stays within approved financial limits.
* Handle company subscription management, ensuring renewals and payments are timely.
* Arrange and manage client gifting, ensuring the appropriate gifts are sent on key occasions.
* Oversee storage logistics, including post-event inventory and arrangements for the reuse or disposal of materials.
* Coordinate all travel bookings for the team, ensuring compliance with approved processes and budgets.
* Manage IT-related queries such as coordinating with external IT support, troubleshooting basic issues, and ensuring proper setup for new employees.
* Organize meetings, company-wide activities, and team events, such as team-building days or holiday celebrations.

Requirements:
* Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
* Excellent verbal and written communication skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools such as Monday.com.
* Basic knowledge of sustainability practices and a passion for contributing to a greener workplace.
* Ability to maintain confidentiality and handle sensitive information with discretion.
* Prior experience in an administrative or assistant role.

What We Offer:
* Competitive salary: £28,000 - £32,000 per annum, depending on experience.
* Comprehensive benefits package, including health insurance, pension scheme, and paid holidays.
* Opportunities for professional growth and development in a creative and supportive work environment.

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