Office Coordinator

3 weeks ago


Bristol, Bristol, United Kingdom Pertemps Bristol Commercial Full time
Job Title: Office Administrator

We are seeking a highly organised and proactive Office Administrator to join our administration team in a dynamic laboratory based in central Bristol.

Key Responsibilities:
  • Front Desk Management: Act as the first point of contact for office visitors, manage meeting logistics, including refreshments and lunches.
  • Health & Safety: Maintain Health & Safety (H&S) management documentation and conduct monthly office H&S checks.
  • Diary Management: Manage diaries for Directors, maintain the shared office calendar, and update the staff register.
  • HR Support: Assist HR with maintaining training records and supporting the induction procedure for new recruits.
  • Office Supplies: Maintain and order office supplies to ensure the smooth operation of the office.
  • Facilities Management: Coordinate with external contractors for internal facilities management as needed.
  • Travel Arrangements: Organise business travel for employees, maintain a travel database, and process related expense claims.
  • Accounting Support: Support the Accounts Administrator with day-to-day accounting tasks.
  • Purchase Requests: Assist in processing purchase requests, purchase orders, and invoices.
Requirements:
  • Previous experience in an office administration role, ideally with exposure to finance or accounting.
  • Proficiency in Microsoft 365 and experience with SAGE 200 Professional is highly desirable.
  • Strong organisational and multitasking skills, with the ability to manage multiple priorities in a fast-paced environment.
  • Excellent communication skills and a proactive approach to problem-solving.


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