Financial Assistant

3 weeks ago

Feltham, Greater London, United Kingdom Options Greathire Full time
Finance Assistant Job Description

Options Greathire is seeking a highly skilled and organized Finance Assistant to join our team. As a key member of our finance department, you will be responsible for providing administrative support to our finance team, ensuring the smooth operation of our financial processes.

Key Responsibilities:
  • Accruals and prepayments
  • Month end journal postings
  • Aged debtors and aged creditors maintenance
  • Helping with profit and loss reconciliations at month end
  • Balance sheet maintenance
  • Processing adhoc payments on sage and banking portal
  • Maintaining fixed assets register
  • Stock system updates and depreciations calculations
Purchase Ledger:
  • Processing supplier invoices on sage (200-300 invoices monthly)
  • Requests supplier statements monthly
  • Monthly supplier reconciliations before payment run is processed
  • Processing supplier & adhoc payments onto the bank portal
  • Check direct debit accounts; requesting and postings invoices and allocations
  • Processing customer refunds on the system and on the bank
Sales Ledger:
  • Credit control duties
  • Updating and reconciling customers' accounts
  • Resolving queries with clients via emails and over the phone
  • Maintaining customers' accounts
  • Sending monthly statements to clients
  • Updating the system with credit terms given to clients
  • Preparing age creditors spreadsheets for monthly credit control meeting with France
  • Action and update client accounts after the credit control meeting
  • Checking and updating client rebates, commissions and etc.
  • Any adhoc duties covering credit control
  • Managing DSO
Stock:
  • Stock management
  • Reconciling loss and breakage reports ensuring stock adjusted as necessary.
  • Investigating loss and breakage to ensure no errors.
  • Communicating loss & breakages to clients prior to invoicing
Responsibilities as a Team:
  • Helping the team with any duties which needs prioritising- daily/weekly/monthly
  • Assisting in month end processes
  • Updating head of finance with any issues and queries
  • Contributing towards year end and audit

Requirements:

  • Educated to degree level, 3 years minimum UK experience

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