Payroll Specialist with Expertise in Corporate Payroll Functionality
3 days ago
Job Title: Payroll Specialist with Expertise in Corporate Payroll Functionality
About the Role: We are seeking an experienced Payroll Specialist to join our team at the City of Windsor. As a Payroll Specialist, you will provide operational support to our Manager of Payroll Services and ensure that all policies and procedures relating to the corporate payroll function are maintained up to date and current.
Key Responsibilities:
- Payroll Processing and Compliance: Support and analyze the preparation, reconciliation, and remitting of required employee and employer contributions/documentation to all governing agencies.
- Data Aggregation and Reconciliation: Ensure all required data to support the payroll process is properly aggregated and reconciled.
- Payroll Production and Control: Coordinate the payroll production processes ensuring they are run accurately and on a timely basis, leveraging both the PeopleSoft HCM and Work-Force Software WBM systems.
- Payroll Error Resolution: Establish and maintain support controls to identify the reason for any incomplete or erroneous payroll transactions and follow up with Technology/Enterprise Support as necessary.
- Direct Deposit and Overpayments: Initiate and complete the EFT direct deposit and follow-up on all rejects, traces, and recalls, including dealing directly with the bank and/or employees.
- OMERS and Pension Administration: Process OMERS Broken Service and Disability Elimination for employees and track payments for employees who make OMERS service purchases while on leave.
- Year-End Reporting: Balance and reconcile OMERS contributory earnings, deductions, months of service, and pension adjustment figures for OTCFT and CFT staff.
- Garnishments and Wage Assignments: Set up and monitor wage assignments and garnishments according to current legislation.
- Statutory Source Deductions: Prepare the remittance of statutory source deductions and employer health tax for remittance to Receiver General and Ministry of Finance.
- Automobile Standby Benefits: Calculate and maintain automobile stand-by benefits.
- Payroll Department Support: Work closely with the ESC Employee Service Representatives to assist in the Gross to Net aggregation, production, and completion of employees' pay.
- Financial Accounting Support: Liaise with Financial Accounting to assist with the reconciliation of both Fund 094 and Bank Reconciliations.
- Statistics Canada Reporting: Prepare and submit monthly Statistics Canada reporting when required.
- Payroll Department Intranet: Update the content and maintain the Payroll Department intranet site.
- Occupational Health and Safety: Perform Occupational Health & Safety Duties as outlined in the Corporation's Health and Safety Program.
- Additional Responsibilities: Perform other related duties as required.
Requirements:
- Education: Ontario Secondary School Graduation Diploma plus three (3) years of post-secondary education consisting of two (2) years in Accounting from a community college or university or Ontario Ministry of education equivalency.
- Experience: Must have over one (1) year experience in payroll processing, procedures, and concepts relative to a medium to large computerized payroll environment.
- Skills: Must have operating knowledge and training in Microsoft Office, particularly in Excel. Must be capable of preparing clear and concise analytics and statistical reports. Must have knowledge of legislation affecting payroll processing and reporting (such as Employment Standards Act, EI Act, Income Tax Act, OMERS, Ontario Pension Benefits Act, MFIPPA, Privacy Laws, etc.).
- Assets: PeopleSoft HRMS experience would be considered an asset. A Payroll Compliance Practitioner (PCP) designation through the Canadian Payroll Association will be considered an asset. A community college diploma or university degree with a major in Finance or Accounting will be considered an asset.
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