Legal Assistant for EMEA Legal Team

4 weeks ago

Birmingham, Birmingham, United Kingdom Goldman Sachs Full time
Our Impact
At Goldman Sachs, we're committed to delivering exceptional results for our clients, shareholders, and communities. Our Legal team plays a critical role in this effort, providing counsel and advice that support our firm's activities across the globe. We handle complex litigation and arbitration, conduct research and due diligence, aid in financing and legal filings, and manage contracts and intellectual property rights that demonstrate our commitment to excellence.

Your Impact
We're seeking a highly motivated Administrative Assistant with 3+ years of experience to support multiple managing directors and their respective legal teams across various office locations and time zones. The ideal candidate will have a strong track record of supporting executives or lawyers and managing complex diaries. This role requires exceptional multitasking abilities, strong communication skills, and a keen attention to detail.

Responsibilities:
  1. Supporting MDs and their teams of 20+ people
  2. Maintaining detailed calendars and prioritizing meeting requests
  3. Providing legal spend management support and proactively managing legal billing for the teams
  4. Allocating team members to Engagement Letters and NDAs from bankers, coordinating NDA reviews with vendors, and maintaining records in Excel and internal databases
  5. Booking travel arrangements (cars, international flights, accommodation, and visas)
  6. Expense management, ensuring expenses are processed in a timely fashion
  7. Coordinating internal meetings with senior leaders and high-level stakeholders at the firm and forming good relationships with Executive Admins throughout the firm
  8. Implementing divisional policies and providing guidance to their teams
  9. Maintaining a strong understanding of firm policies to allow handling of certain issues independently
  10. Responsible for participating in general administrative duties and taking on ad-hoc requests as required

Skills:
  1. 3+ years of Admin Assistant experience
  2. Excellent interpersonal and communication skills
  3. Strong proficiency in MS Word, Excel, PowerPoint, and Outlook
  4. Strong organizational skills, coupled with great attention to detail
  5. Ability to solve problems quickly and efficiently
  6. Self-starter with excellent anticipation skills; problem-solving; follow-up, and judgment
  7. Comfortable working with people at all organizational levels
  8. Ability to work well under pressure, adapt to unexpected events, prioritize, and multitask in a deadline-driven environment
  9. Must be able to prioritize a variety of time-sensitive tasks
  10. Team player with a positive attitude
  11. Highest degree of integrity, professionalism, diplomacy, and discretion required with the ability to handle highly sensitive, confidential information with a high degree of integrity and confidentiality

About Goldman Sachs
At Goldman Sachs, we're committed to fostering and advancing diversity and inclusion in our own workplace and beyond. We believe that who you are makes you better at what you do. We offer a range of benefits, wellness programs, and personal finance offerings to support our employees' growth and well-being. Learn more about our culture, benefits, and people at /careers. We're committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process.

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