Administrative Assistant

2 weeks ago

Blackpool, Blackpool, United Kingdom Agility Full time
Administrator

We are seeking a highly organized and detail-oriented Administrator to join our team at Agility. As an Administrator, you will play a vital role in ensuring the smooth operation of our home, maintaining confidentiality, and providing exceptional support to our clients and staff.

Key Responsibilities:
  • Human Resources:
    • Accurately record and process payroll hours, ensuring timely payment to our staff members.
    • Efficiently manage new starters and leavers, including processing paperwork and updating our records.
    • Track and record annual leave, ensuring compliance with our company policies.
    • Assist with recruitment by posting job vacancies, arranging interviews, and ensuring all pre-employment checks are completed.
    • Take meeting notes and provide support to our HR queries.
    • Handle safe recruitment tasks, including DBS checks and reference chasing.
  • Finance:
    • Update spreadsheets daily with resident funding changes, ensuring accurate financial records.
    • Communicate admissions and discharges to our Finance Controller, ensuring seamless financial transactions.
    • Verify supplier invoices and forward them for payment, maintaining a high level of financial accuracy.
    • Address outstanding debts with our credit controller, ensuring timely resolution.
  • General Duties:
    • Build strong relationships with clients, relatives, and professional visitors, providing exceptional customer service.
    • Answer calls professionally and relay messages promptly, ensuring effective communication.
Requirements:
  • Strong attention to detail, ensuring accuracy in all tasks.
  • Proficiency in Microsoft Office, with the ability to learn new software quickly.
  • Proven experience in administration, with a strong understanding of administrative procedures.
  • Ability to maintain confidentiality at all times, handling sensitive information with discretion.

If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity to join our team at Agility.

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