Office Coordinator

20 hours ago


Montrose, Angus, United Kingdom Search Full time
Job Title: Administrator

Search is seeking a highly skilled Administrator to join our busy office team in Montrose. As a key member of our operations team, you will provide essential support to the housing maintenance team and ensure smooth communication with local authority housing departments.

Key Responsibilities:
  • Answering Calls / Reception Cover: Handle incoming calls and provide reception cover as needed.
  • System Management: Utilize the Northgate system to manage job requisitions from the housing maintenance team.
  • Liaising with Local Authority Housing Departments: Maintain effective communication with local authority housing departments to coordinate maintenance activities.
  • Work Order Management: Oversee and manage work orders, ensuring they are processed and tracked efficiently.
  • Maintenance Coordination: Coordinate maintenance works based on urgency and availability, ensuring timely completion of tasks.
  • Daily Job Log Updates: Keep job logs updated daily and ensure all relevant information is accurately recorded.
  • Print Job Logs: Print off job logs as required for records and reporting.
  • Contractor Liaison: Communicate and liaise with contractors to schedule and follow up on maintenance tasks.
  • Electronic Diary Management: Manage electronic diaries to schedule appointments, meetings, and maintenance work.
  • Ad Hoc Administrative Duties: Provide general administrative support as needed, ensuring the smooth operation of the office.
Requirements:
  • Strong Organisational and Multitasking Skills: Ability to manage multiple tasks and priorities effectively.
  • Proficiency in Using the Northgate System: Familiarity with the Northgate system or a willingness to learn.
  • Excellent Communication Skills: Ability to communicate effectively with colleagues, contractors, and local authority housing departments.
  • Ability to Work Independently and as Part of a Team: Ability to work independently and as part of a team to achieve common goals.
  • Experience in a Similar Role: Experience in a similar role within the housing or maintenance sector is preferred.
What We Offer:
  • Competitive Salary: A competitive salary based on experience.
  • Supportive Work Environment: A supportive and collaborative work environment.
  • Opportunities for Professional Development: Opportunities for professional development and growth.


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