Administrative Support Specialist

2 days ago


Enfield Highway, United Kingdom Ardmore Construction Full time
Main Purpose:

We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide comprehensive administrative support to the stone production team and process payments efficiently.

This is an excellent opportunity for someone with a strong administrative background who is capable of handling multiple tasks and has a strong understanding of administrative procedures.

We are ideally looking for someone who has either a background in construction or has dealt with tasks such as updating Health and Safety records, administrating wages, and communicating between sites.


Key Responsibilities & Duties:

General Administration & Record Keeping:

  • Perform general administrative duties and maintain accurate records.
  • Maintain and update operatives' personal and training records.
  • Ensure all health and safety records are current and compliant.

Trackers Management:

  • Maintain and update operational trackers for the department.
  • Manage cost trackers across the business.
  • Update and monitor all Stone Factory KPIs.

Deliveries & Invoicing:

  • Book in materials received.
  • Match delivery notes with invoices, ensuring accuracy.
  • Handle and resolve invoice queries promptly.

Operatives' Payments:

  • Process DAY work wages weekly for Stone Factory and site workers.
  • Process PRICE work wages weekly for all sites.

Qualifications / Training:

Required:

  • A-Levels or equivalent.

Desirable:

  • NVQ in Business Administration.

Skills / Experience:

Required:

  • Proven experience in general administration.
  • Strong planning and organizational skills.
  • Practical experience with MS Office.

Personal Qualities / Attributes:

  • Attention to detail.
  • Confident written and verbal communication skills.
  • Strong numerical skills.
  • Ability to build rapport with colleagues and stakeholders.


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