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Administrative Coordinator
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Administrative Coordinator
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Administrative Coordinator
2 months ago
{"h1": "Office Manager (Temporary)", "p": "A prestigious organization in Lurgan is seeking an experienced Office Manager to oversee the daily administration of the office. This is a full-time temporary position with an immediate start, requiring 36 hours of work per week, including requirements to other sites. The hourly rate starts at £13.60 per hour.", "ul": [{"li": "Previous Office Manager experience in a similar role is essential."}, {"li": "IT proficiency with skills and knowledge of using IT packages such as Microsoft Office and SIMS is required."}, {"li": "Excellent communication skills with the ability to communicate with stakeholders at all levels are necessary."}, {"li": "Excellent attention to detail with the ability to manage and prioritize a busy workload while adhering to deadlines is required."}, {"li": "Ability to work as part of a team as well as on your own initiative is essential."}], "h2": "Main Duties and Responsibilities", "ul": [{"li": "Supervise staff, including the allocation of tasks, checking output, quality, and quantity of work, rotation, and reallocation of duties or workload."}, {"li": "Monitor staff attendance and absence through HR digital platform Sage HR."}, {"li": "Ensure that new staff, as assigned, are trained in all procedures and practice within the team/department."}, {"li": "Coordinate with other clerical staff to ensure cover for each team during periods of absence, leave, etc."}, {"li": "Ensure staff are appraised in line with the procedures and assist in compiling a staff development plan for the team in accordance with the Staff Development Policy to maximize the potential of staff."}, {"li": "Provide administrative, clerical, and secretarial support to the Senior Leadership Team, including dealing with correspondence, minute-taking, etc."}, {"li": "Develop, maintain, and operate computerized systems (SIMS, Outlook) and lead digital innovation throughout the administration department."}, {"li": "Arrange meetings, appointments, and general coordination of diaries, calendar, and tasks lists as required."}, {"li": "Provide ad hoc statistical information as required."}, {"li": "Type letters, reports, minutes, etc. using a variety of software packages."}, {"li": "Update SIMS on a daily basis and carry out reporting tasks as required."}, {"li": "Check and receipt goods and services on behalf of the team in line with financial procedures."}, {"li": "Maintain Petty Cash system in accordance with financial procedures."}, {"li": "Receipt, reconciliation, and lodgement of income in accordance with financial procedures."}, {"li": "Provide ICT administration, digital filing, and photocopying in support of administrative processes."}, {"li": "Research, collate, and prepare information in order to brief the Director of HR, Senior Leadership Team."}, {"li": "Sort, screen, and distribute all mail."}, {"li": "Maintain and update digitized filing systems and ensure archiving is carried out on a regular basis."}, {"li": "Maintain confidentiality at all times."}, {"li": "Any other duties as required."}]