Legal Secretary

3 weeks ago

Leeds, Leeds, United Kingdom Shoosmiths Full time

About the Role

We are seeking a highly organized and detail-oriented Legal Secretary to join our Construction and Engineering team at Shoosmiths. As a Legal Secretary, you will provide administrative support to our Partners and Legal Advisors, ensuring the smooth operation of our legal services.

Main Responsibilities

  • Provide PA support to Partners and Legal Advisors, including confidential matters, diary management, and organizing meetings and events.
  • Typing of documents, letters, emails, and updating, tracking, and amending.
  • Printing and binding final documents.
  • Preparing enclosures ready for signing and sending out with the post.
  • Opening and closing client files.
  • Archiving files.
  • Filing of incoming and outgoing post and correspondence.
  • Compiling and sending bills, chasing bills as per Legal Advisor instruction.
  • Cheque requisitions.
  • Keeping records of closed files.
  • Interaction with clients mainly over the telephone.
  • Delta view.
  • Answering the telephone and dealing with routine enquiries.

Requirements

  • Excellent and accurate keyboard skills, with a minimum typing speed of 60 wpm.
  • Ideally, PA experience within Construction, Real Estate, or Litigation practice areas.
  • Good working knowledge of various applications, including Word, Outlook, and digital dictation.
  • Taking care and attention into all correspondence and documentation.
  • Flexible with the ability to adapt to change, new practices, and cope under pressure.
  • Excellent presentation skills reflected in their work.
  • A methodical and organized approach with keen attention paid to every detail.
  • Good organizational skills to ensure that tasks are effectively scheduled within working time available, and that urgent work is completed and returned within the specified timescales.
  • Friendly and helpful approach to dealing with queries.
  • Excellent communication skills and telephone manner.
  • Ability to prioritize, be organized, and efficient.
  • Ability to work under pressure.
  • Good listening skills.
  • Able to integrate within a team as well as working on one's own initiative.
  • Work as part of a team ensuring telephones/lunch cover.
  • Ability to be proactive and deliver a quality service to both internal and external clients.

About Us

Shoosmiths is the law firm clients choose for excellent service, incisive thinking, and above all for our ability to focus on what matters. From offices across the UK and Brussels, we support some of the world's most exciting and ambitious businesses; amazing clients making an impact. We empower our people to be their authentic selves and deliver together in supportive teams committed to excellence and innovation.

We have an outstanding benefits package to complement our competitive remuneration system. In addition to the competitive salaries, great working environment, and high-quality work, we believe that all staff should be rewarded for their commitment to the continued success of the firm through a comprehensive and flexible range of benefits.

To discover more about our benefits, please visit: Benefits Package

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