HR Administrative Assistant
7 days ago
We are seeking a highly organized and detail-oriented HR Administrative Assistant to join our EMEA People Services team. As an HR Administrative Assistant, you will provide full administrative support to our employees in Northern Europe, encompassing all areas of HR administration, including recruitment and onboarding, contractual amendments, leavers, benefits, training, payroll, and annual processes.
Key Responsibilities- Provide core administrative support for the Human Resources Department
- Assist in hiring process of employees, including generating offer packs, conducting references, right to work/visa checks, and coordinating probationary periods
- Employee data management – accurately updating employee details throughout employee lifecycle; ensuring data compliant with GDPR standards; conducting regular audits on data quality
- Support the HR Director in preparation of data for annual salary and bonus reviews
- Generate weekly, monthly, and quarterly HR reports from HRIS Workday and GMS
- Schedule, coordinate, and plan HR team activities
- Produce correspondence and documentation as required
- Respond to / direct HR queries from wider business, as applicable, within a timely manner
- Work in collaboration with wider business areas, including Payroll, Finance, HSEQ, Recruitment team
- Provide any additional administration support as required by HR Director, HR Team, and other departments
This position would suit someone with strong, methodical, and accurate administration skills who is keen to follow a career in HR:
- Up to 2 years previous experience working within HR Administrator role, preferably within a professional services company
- Strong work ethic and commitment to self and department 'brand'
- Proactively takes ownership of work activities
- Exceptional organizational skills and attentive to detail
- Able to work with initiative, energy, and enthusiasm
- Excellent written and verbal communication skills
- Competent understanding of current employment policies and legislation
- Ability to deal with information in a confidential manner
- Ability to work to strict deadlines
- Proficient in MS Word, PowerPoint, Outlook
- Advanced Excel
- Experience working with HRIS Workday
- Private Healthcare: Your health is our priority, and we provide access to top-tier private healthcare services, ensuring you and your family are well taken care of
- Private Pension Scheme: Secure your financial future with our private pension scheme, empowering you to plan ahead and enjoy a worry-free retirement
- MultiSports Membership: Stay active and fit with our MultiSports membership, granting you access to a wide range of gyms, sports clubs, swimming pools, and more, promoting a healthy lifestyle
- Public Transportation Ticket: We support your daily commute with a public transportation ticket, making it convenient and cost-effective for you to travel to work
- Employee Assistance Programme (EAP): Your well-being matters, and our EAP offers confidential counseling and support services to help you manage personal and professional challenges
- Profit Sharing: As part of our commitment to teamwork and success, we offer profit-sharing opportunities, allowing you to share in the company's achievements
- Hybrid Working Model: Embrace a flexible work environment with our hybrid working model, enabling you to balance remote and in-office work, fostering productivity and work-life harmony
- Flexible Working Hours: We understand the importance of work-life integration, and our flexible working hours empower you to tailor your schedule to suit your individual needs
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