Deputy Head of Financial Operations

2 days ago

East Grinstead, West Sussex, United Kingdom Queen Victoria Hospital NHS Foundation Trust Full time
About the Role

We are seeking a highly skilled and experienced Deputy Head of Financial Services to join our team at Queen Victoria Hospital NHS Foundation Trust. As a senior member of the Finance team, you will be responsible for the management and performance of the Financial Services department.

Key Responsibilities
  • Manage and provide effective leadership to all areas of financial services, including monthly reporting, technical accounting, treasury management, accounts payable, capital, and charity.
  • Plan and organize services within financial services to ensure effective delivery and value for money.
  • Formulate plans to respond to changes in services and/or financial regime that may impact on the department and Trust.
  • Ensure existing Trust and national policies are implemented effectively and monitor compliance.
  • Develop and maintain procedures for managers and staff to assist understanding of and compliance with Standing Financial Instructions, Standing Orders, and internal policies and procedures.
  • Manage and develop information systems to provide accurate and timely information as required across all relevant work areas.
  • Deputise for the Head of Financial Services as and when required.
Technical Accounting and Annual Accounts
  • Support in the production of the Trust's statutory financial accounts and supporting information to accepted standards and within the NHS deadlines.
  • Liaise with NHS Improvement, the Department of Health, and other agencies as appropriate.
  • Ensure the Trust's statutory accounts and relevant Board representations are presented and approved by the Trust Board and/or Audit Committee.
  • Produce key finance information for Board and Business unit reports.
  • Link in with Senior Financial Management Team Staff to jointly manage trial balance mapping to monthly and annual NHSEI returns.
Treasury Management (Accounts Receivable/Cash Management)
  • Monitor, report, and advise on the borrowing, investment, and cash requirements of the Trust.
  • Manage the Trust's bank accounts and oversee the production of regular cash flow reports and forecasts.
  • Manage payments from the Trust's bank accounts ensuring sufficient funds are available and secure at all times.
  • Ensure income due to the Trust is collected and accounted for correctly.
  • Produce regular debtor reports identifying aged debts and trends.
Accounts Payable (Payments to Suppliers)
  • Ensure systems are in place to make payments to suppliers and others to comply with accepted standards.
  • Produce regular reports monitoring the performance of the accounts payable and Shared Service functions and payments made.
  • Ensure payments are suitably authorized and sufficient funds are available to pay creditors.
Capital Accounting
  • Liaise with leads for Estates, IT, and all Care Groups to support the management of the capital programme.
  • Manage the Trust's capital asset register ensuring all capital assets are accounted for correctly.
  • Produce the Trust's capital charge estimates each year for submission to NHS Improvement.
  • Produce forecast capital investment plans and advise on key trends and strategies.
Charitable Funds
  • Support and advise the trustees of the Trust's charity ensuring that the charity complies with relevant legislation and good practice.
  • Complete the Charitable funds and produce group accounts where applicable as part of the annual account process.
  • Produce regular reports monitoring the performance of funds and investments.
  • Attend the Charitable Funds Committee.
Person Specification

We are looking for a candidate with the following qualifications and experience:

  • Qualified accountant through a recognized CCAB or equivalent professional body.
  • Substantial experience working within a finance department with managerial responsibilities.
  • Previous experience of leading production of annual accounts and agreement of balances process.
  • Experience of interpreting and working with Audit recommendations.

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